12/7/2011 Meeting Minutes


Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting


School Site Council Meeting-December 7, 2011

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Marcus Blacksher, Doug Page, Jonathan Ring, Woodraw Smith, David Zeeman, Patrick Delaney, Mele Lau-Smith, Claire Siegel, Jacky Chau, Karin Lau, Tony Payne, Lee Thomas, Gayline Tom

Absent (Excused):  Nicole Torres, Clarissa Lee, Anna Mai

X  Minutes of the previous meeting approved


Decision Made/Issues Reviewed

I.  Call to Order

– M. Lau-Smith called the meeting to order at 3:34 pm.  There were nine elected members present; a quorum was established.


II.  Approval of 11/9/2011 Meeting Minutes

– M. Blacksher moved to approve the 11/9/2011 minutes as presented.  C. Siegel seconded and the motion was carried unanimously.


III.  New Business

1.  Futurama Family Literacy Grant

– L. Thomas, the after school program coordinator, attended this site council meeting hoping to get some input on what services to provide to parents using this FFL grant of $17,000.  In the previous years, he would use the money to pay for the printing cost of the Galileo handbooks, which were distributed at recruitment events to inform prospective parents about the school, and food expenses at parent meetings. This year the money is stipulated to be used for parents, who have participants in the after school program.  The goal is for the recipients of these services to use the acquired skills to help their children achieve success at school.

– In addition to this site council meeting, he had attended the English Learners Advisory Committee (ELAC) meeting to get a broader sense of needs from the EL parents.  The EL parents overwhelmingly suggested English language classes for adults.  They commented that in order for any parents to help their children, they must have the basic understanding of the English language.

– Though the EL parents were enthusiastic about these English classes, L. Thomas feared that when the time came for signing up for classes, no one would show up.  Unfortunately, that no-show turnout happened last year.  To prevent that from happening again, he wanted to have an effective recruiting process in place and a stellar offering.

– D. Zeeman suggested that L. Thomas do intensive outreach to parents such as calling them, emailing them, or sending letters to them.  L. Thomas might even have to go knocking on doors to get the word out.  L. Lambert suggested using Data Director to identify his clientele selection.  C. Siegel recommended surveying the parents for their preferences.  G. Tom offered the PTSA meetings as a venue to disseminate information and outreach to parents.

– What classes should be offered to the parents?  His classes might be in competition with the ones offered at the adult schools, which have a variety of topics and are free and for non-credit.  In order to draw parents in, the benefits must be relevant and directly linked to the success of their children.  P. Delaney suggested classes such as Math 101 or English 101 so that parents could turn around and help their children with their schoolwork.  D. Zeeman recommended a series of career related classes to help prepare parents for the job market.

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2.  DCYF Funding

– J. Chau would like to invite his guest presenter to the January site council meeting.  The presenter is from YouthVote and will go over some data relevant to Galileo.


IV.  Old Business

1.  Updates on BSC/Single Plan

– M. Lau-Smith distributed the attached 6-page document and gave a presentation to elaborate on the details, which she had written with the input from the admin.

The document contains the following segments (see attached):


Page 1-An overview of the Balanced Score Card/Single Plan

Page 1A-The Background of the BSC/SP-

Page 2-Overview of the three goals for the Core Curriculum project

Page 2A-Overview of the of the District’s other initiatives

Page 3-Galileo’s components to the BSC/SP and the role of the SSC in the development of the BSC/SP

Page 3A-The proposal on the structure of the working groups and how they are formed and what questions to focus on as the group members go through a self-reflective process to answer them.

– In 2008, the Board of Ed adopted an ambitious 5-year strategic plan to close the achievement gap.  The plan laid out all the actions to be done in 5 years.  The District created the BSC template for schools to complete yearly, so that each school could identify their own goals and benchmarks.  The District also wrote their BSC to reflect their overarching goals and benchmarks.

– The site council had not been very involved in the development of the BSC/SP in the past few years, but had focused mainly on the development of the budget.  M. Lau-Smith emphasized that the involvement of the SSC was important and that the roles to develop the BSC were very comprehensive, which were:

i.  analyze student data/instructional success,

ii.  gather community input,

iii.  refine the Balanced Score Card, and

iv.  monitor implementation and BSC progress.

– In addition to developing the BSC and the budget to support the BSC, the SSC was expected to use school, district and state student achievement data to assess needs, to review professional development strategies to address these needs, to decide on supplementary curriculum and instructional materials to align with these needs, and to monitor student progress.

– And lastly, the SSC was expected to advise on staffing positions to meet these needs and to approve supplemental staffing positions.

– In order for the council members to perform these duties, the SSC must be able to get data from the District and then determine the relevance of these data to support student learning.  M. Lau-Smith commented that Galileo had done well in this aspect and suggested that the council put a process in place for future council members to follow.

–  The school has an existing distributive leadership structure in place consisting of the administration, the leadership team, and the department heads, and so forth. To form working groups to develop the BSC, the school could apply the same process as when they established the selection committee to choose the principal.  The memberships for these working groups should continue to be self-selected as long as the outreach was done across all representations.  And surveys could be conducted to cover omission of any groups.  G. Tom agreed to allot some time in the January PTSA meeting for this outreach effort.

– Once the working groups are formed, the members could brainstorm ideas to accomplish the goals of closing the achievement gap and better serving the students so they would have access to equality.  The ideas must be measurable so that benchmarks

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could be created.  Teachers would be more motivated to work towards meeting the

benchmarks if they were the creators.  For instance, the District adopted a resolution that starting with the graduating class of 2014, graduates would need to complete the new graduation requirements, which are aligned with the “A to G” college admissions requirements.  And for math, graduates must complete 3 years of it, which are equivalent to Advanced Algebra.  The District might think the mandate was realistic, but the school finds it challenging, especially when the District does not provide many resources.

– Currently there are 60% of students who are on tracked to be “A to G” compliant; the other 40% must take these required courses to be able to graduate.  J. Ring would like to know what these 40% of students lack so that the school could support them.  Students who get a “D” grade in one of those required courses would meet the graduation requirements, but not meet the college admissions ones.  G. Tom, who works at a middle school, cited that the math level expectation kept changing for her students.

– The council members were concerned about the time crunch and whether or not such a process could happen over the next few months. M. Blacksher noted that the BSC is meant to provide a general overview of progress and implementation plans for the next school year.  M. Lau-Smith and the admin will work on creating a timeline for this endeavor.  She proposed that the working groups be formed when we returned from the break.  Then the site council could start looking at the questions and each working group’s focus at our January meeting.  The working groups should be able to dive into the self-findings phase at the end of January.

– The school needed to involve parents in this endeavor.  The school could reach out to them at the PTSA meetings, and send out email via the PTSA Yahoo group and through the School Loop accounts.  The school could survey the recent graduates, alumnae, and current seniors for their input.  Once the school gathered all the information, M. Blacksher would write up the BSC.  D. Page moved to accept the concept proposal as presented and P. Delaney seconded and the motion was carried unanimously.


2.  Updates on SSC Student/Teacher Representations

– The site council did not get to this agenda item.


M. Blacksher moved to adjourn the meeting.  D. Zeeman seconded and the meeting was adjourned at 5:01 pm.


Minutes taken and prepared by Karin Lau













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