3/14/2012 Meeting Minutes


Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting


School Site Council Meeting-March 14, 2012

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Marcus Blacksher, Stan DeBella, Doug Page, Jonathan Ring, Woodraw Smith, Patrick Delaney, Mele Lau-Smith, Claire Siegel, Nicole Torres, Jacky Chau, Clarissa Lee, Anna Mai, Nancy Lambert-Campbell, Karin Lau, Tony Payne, Katie Pringle, William Hoffland, Karen Field, Gayline Tom, Lauren Marshman, Michelle Guan, Michelle Moffet, Susan Kitchell, Jackie Alarcon,

Absent (Excused): None

X  Minutes of the previous meeting approved


Decision Made/Issues Reviewed

I.  Call to Order

– M. Lau-Smith called the meeting to order at 3:53 pm.  There were twelve elected members present; a quorum was established.  Introductions went around the room.


II.  Approval of 2/8/2012 Meeting Minutes

– P. Delaney moved to approve the 2/8/2012 minutes as presented.  S. DeBella seconded and the motion was carried unanimously.


III.  New Business

1.  2012/2013 SY Preliminary Budget

– K. Pringle distributed the 6-page handouts (see attachments).  She thanked J. Ring for his math wiz in helping her formulate her spreadsheets.  The attendees referred to the handouts while K. Pringle did her power point presentation.

Page 1 – Budget Allocations

The spreadsheet shows what Galileo has received in these four years:  2009/2010, 2010/2011, 2011/2012, 2012/2013.  The bottom line for next year will be a 6.9% cut in the overall budget.

Page 2 – Budget Summary

–  The spreadsheet elaborated on the following headings:  Fund, Name (of Fund), Allocated, Budgeted, Balance, Full-Time-Equivalent (FTE), Salary, Benefits, Extended Service, Non-Personnel for the six different funding sources and in the four-year span.  The six funding sources are:  General Fund Unrestricted/WSF, Special Ed/WSF Site, Economic Impact Aid/School Compensatory Education (EIA/SCE), EIA/Limited English Proficient (EIA/LEP), Prop H PE, Prop H Arts.

Page 3 – District & School Site 2012-13 (Version) A

Page 4 – District & School Site 2012-2013 (Version) B

Page 5 – District & School Site 2012-2013 (Version) C

Page 6 – The Cost of Salaries for Administration, Certificated, Classified in four years.


– Categorical funds such as EIA/SCE and EIA/LEP come with many restrictions; therefore, the money could not be used for classroom personnel.  The admin would like to access the money without being out of compliance.  K. Pringle is waiting to hear back from the State/Federal office.

– Galileo offers the JROTC program.  Currently, Galileo pays for a .50 FTE, the Army pays for a 1.00 FTE, and private fundraising pays for the other .50 FTE.  The military mandates that these two FTEs to co-exist.  When that stipulation does not happen, the school will be out of compliance, which Galileo has gotten out of this year.  The school will have one year to fix the problem.  At this juncture, the private fundraising effort has raised around $20,000.

– The school can’t sign the students up for JROTC.  They have to opt in to the program.

– The Version A proposal is the starting point of discussions of where cuts might happen.  The leadership team met over the course of a week to dissect the proposal. During such meetings, each team member had the opportunity to speak in favor or against the specified cuts in the proposal.  Subsequently, Versions B and C were created incorporating the team’s input.

– M. Lau-Smith clarified that if the council could not reach a consensus of a proposed preliminary budget today, another meeting will be called.  She also set the perimeter that advocacy of a program or position cut is not preferred.  She realized that any cuts to Galileo would be detrimental.

– She summed up that the three scenarios involved cuts in the same departments.  Then in Versions B and C, the ASB period is deleted and replaced with a stipend of $2,000 as a form of compensation.  And Version C shows a deficit of $65,371 after all the cuts are implemented.

– J. Ring cited that the school is required to put 2% of its total budget, which is $177,513 towards non-personnel.  He would like clarification on what fund is allowed to make up this 2%.  He commented that Galileo would receive fund for the AP exams taken, but that the fund won’t come until in the fall.  He would like to know if Galileo could use this money towards the 2%.  He also would like to know how restrictive is the categorical funds and the assurances of the Career Tech Ed support to fund teachers.  He questioned how many students actually double up by departments.

– K. Pringle explained that the school could not plan on the use of the AP exam fund because it doesn’t exist in the budget allocations.  When she gets a confirmation of the money, she can then zero out the non-personnel and will later replenish it with the said fund.  This strategy will free up designated money to fill more FTEs.

– L. Marshman, the AVID counselor, explained that the program recruits its participants, whose GPAs are between 2.5 to 3.30, in the 8th grade.  Once in high school, they take the AVID class all four years.  They learn organizational skills, get tutorial support, receive elective credits, and by the senior year, 90% of them get into a 4 year college.  Currently there are two sections per grade level and are taught by four teachers.  If the eight sections are cut down to five, around eighty students will lose out and the program can only offer one section per 10th, 11th and 12th grades.  If she cuts the 9th grade sections from two to one, the overflow will impact the College and Career sections.  The 9th graders get the College and Career credit for their AVID class.

– Currently Galileo pays for .50 FTE of J. Alarcon’s position and the Peer Resource office matches the amount to bring the PR position to a 1.00 FTE.  J. Alarcon teaches three sections of Peer Helping and one section of College/Career.  The proposed budget is to consolidate all three sections of around fifty enrollees into two sections of twenty-five each.   But J. Alarcon’s argument is that she will need all three sections to maintain her program.  The small class sizes allow her students to collaborate and institute projects to benefit the school community.

– The Visual and Performing Arts (VAPA) department will go from current 20 sections to 18 sections in the proposed budget.  The cuts will impact the one-year graduation requirement.

– Students need two years of Physical Ed to graduate.  Some students meet this requirement by taking JROTC and/or playing team sports.  The cuts of 2 FTEs will not allow students who fail the fitness test to retake PE and will increase class sizes.

– Students are required to take 4 years of English, 3 years of science, 2 years of math, etc. to graduate.  But in order to be competitive to get into a college of choice, students often times take the recommended years by UC, such as 4 years of science and 4 years of math.  These increases explain why the enrollment numbers in the science and math departments are higher.

–  It was suggested that the English Language Development (ELD) department’s section numbers be included in the English department’s figures, because ELD counts as one year of English requirement.

– M. Moffet, English department head, pointed out that the elimination of 1 FTE in her department is disproportioned to the cuts in the math and science departments.  She cited that the Early Acceptance Performance (EAP) results pointed to that 24% readiness of juniors performing rigorous work.  The ideal class size for English teachers to maximize learning and teaching is 25 students, not the proposed 31.9.  English teachers spend an average of 15 hours per week to grade papers.  And the department as a whole contributes to the high CST achievement level, not math or science.  And yet, the department is taking a bigger cut.

– M. Blacksher commented that the overall enrollment across the District had gone down.  Galileo will likely not see an increase of enrollment in the fall.

– A member questioned how was the ASB stipend of $2,000 determined.  It was set arbitrarily.  It was suggested to increase the amount.

– All three versions proposed to eliminate Yearbook and Journalism during the school day and implement them as part of the Futurama after school program.  The Yearbook class might survive the move because students still want to see the finished product, but Journalism will likely lose its appeal.  When the move takes place, students can get credits as long as they put in the required instructional minutes.

– Drama is a good elective class to offer to EL students, because it encourages the students to express themselves using English.  But it doesn’t look promising at this austere financial time.

– P. Delaney questioned if Galileo is heavy in clerical support.  If we are, he proposed to streamline the duties of the secretarial staff, so that a reduction in classified personnel is possible.  M. Blacksher cited that schools, which take this measure, don’t function well.

– W. Hoffland, a PE teacher, expressed his concern for the 2 FTE cuts in his department.  He said the PE enrollment numbers are askew because PE teachers used to indiscriminately sign off on students, who participate in team sports, to get PE credits.  He reflected that PE teachers are more reluctant to do so now.

– M. Lau-Smith asked if Galileo will receive more students in the fall, therefore, the school would see an increase in its budget allocation.  K. Pringle shared that she was told that Galileo should not expect to get more money even if the City releases its rainy day fund.

– M. Lau-Smith would like to get some answers to these questions before the site council meets again next Wednesday, March 21.  If the site council doesn’t have the answers, it will prevent them from making a sound decision.  In that case, they will revoke signing off on the preliminary budget, which is due on Friday, March 23, 2012.  M. Blacksher cautioned that it is imperative that he turns in a balanced budget.  K. Pringle will get some answers for the site council by next Wednesday.

Questions such as:

i.  Is it a guarantee that Galileo will get the AP money in the fall?

ii.  In what areas can Galileo use the categorical funding-EIA/SCE and EIA/LEP?

iii.  Why does Galileo have 7.4% cuts to its budget when the District has millions in reserve?

iv.  How does the school use its non-personnel fund?

v.  Can the school reduce its required 2% in non-personnel and replenish it in the fall when the school gets the AP money?


IV.  Old Business

1.  BSCWG Updates

– The council did not have time to address this agenda item.

S. DeBella moved to adjourn the meeting.  P. Delaney seconded and the meeting was adjourned at 5:42 pm.


Minutes taken and prepared by Karin Lau