Leadership Team/Department Head Meeting Minutes – October 30, 2014

GALILEO ACADEMY OF SCIENCE AND TECHNOLOGY

Leadership Team/Department Heads Meeting

 

10/30/14

 

 

Marcus called the meeting to order at 9:55am.

 

I.          5th Year Seniors

 

–This was brought up at the previous meeting.  Marcus asked for the issues with these students.

–Alicia said this is in combination with those students who are homeless.  She talked of one student and asked how do we help them graduate.  This student also has a brother in the same situation.

–Lauren asked for the teeth of the issue.  What will happen to attendance and progress, grades, etc.? Has the district set up some guidelines?

–Susan said there must be checkpoints and goals.

–Alicia said she imagines that each case is probably different.  Are they in transitional housing?  Is it hard to get the students to school?

–Susan said Wellness offers services to these students.

–Susan asked about newcomer students who stay beyond age 18.  What are their alternatives for education?

 

–Marcus suggested tabling this issue and attempt to come up with a policy. He gave some different examples.

 

II.         Attendance Policies

 

–Marcus asked for concerns, questions, etc., for online attendance.

–Susan asked what period of the day a student must be present for the school to qualify for the ADA.

–An issue tomorrow might be the Giants parade.  Marcus said it would affect the district, not the school.

–Lauren asked if it was important to have multiple calls home for absences. She said the counselors are getting midday calls to check on students.

–Marcus said he is fielding some of the calls and in 75% of the calls, the student is missing class.  He would like to continue with this and see how it is working.

–Michelle mentioned the need to correct some of the attendance if students are coming late to class.

–Marcus said attendance should be taken after 40 minutes.

–For corrections teachers have to make these changes by midnight.

–David asked for a signal to teachers if they slipped and did not turn in attendance.

–Lisa said there is an email that goes to Marcus with the names of teachers who did not turn in attendance for one or more periods.

–Nancy said Vera will make phone calls to teachers who did not turn in attendance.  Nancy will look into the email alerts.

–Nancy said security will pick up attendance from the substitutes.

–Marcus said yesterday 14 classes were not reported.  We need to try to get to 100%.

 

III.       Autodialer

 

–Marcus said there is a phone call at 4:00pm, and there is one during 3rd period.

–There is a report back to the school if the phone numbers of the students are not accurate.  Autodialer goes to the primary phone number.  Let Mr. Emmi know if there are problems with the number.

 

IV.        Field Trips

–Mark your students absent if they are on a field trip.  Tell your teachers that they must give Vera a list of students who attended the field trip.

–Michelle said an email to Vera would work as well.

–Joseph mentioned 2 types of students who do not go on field trips—those who are absent and those who did not get their field trip slip signed and have to remain at school with another teacher.

 

V.         School Safety

–Marcus is concerned about the safety issues with the school.  We have 17 exits/entrances.  He is going to have a safety assessment.  Some doors are constantly kept open.

–Michelle said we have so many former students who come on campus.  The security aides cannot always tell them from current students.

–Marcus said we can talk about wearing IDs.

–Susan said we need to let the students know that we need to keep the doors closed.

–Joseph said he thinks we all should wear IDs.  He mentioned seeing students from NYC doing this.

–What if a student does not have their ID?

–Doug asked if there is something that caused the interest in more security.  Marcus said the UBC has been talking about this.  An incident happened in Wellness and the adults were alarmed.

 

VI.        School Hours

–We are going to have to close the school at a certain time and everyone will have to leave.  We are looking at 6:00pm or 6:30pm.

 

VII.      Matching Analysis of Student Outcomes

–Marcus discussed the components of matching analysis, instructional time, GPA, (Marcus said the district is discussing matching grading policies across the district),  9th Grade PFT, (physical fitness test), English (big gap with AA students),

 

–Michelle asked if there is a way to reduce the amount of assessments so that teachers can spend more time teaching.  Marcus said this is being discussed across the district.

–Doug said the CAHSEE does not measure how well a student does—it is just a pass/fail mark.  Marcus said his supervisor says this is “dirty data” and he has hired someone to clean this up.

–Doug would like to know the points of the matching criteria.

–Marcus said that to take the CAHSEE this year students must have 10th grade credits.

–Stephen Jackson asked about having a 9th grade CAHSEE class in the VAPA dept.  He mentioned the benefits.

–David said we have to keep in mind what we are already doing addressing some of the issues.

–Kathleen said some students are in ELD classes because they are low in their reading skills.  She feels there should be some support for 9th graders.

–Joseph likes the idea of the class for 9th graders, but would want to make sure it did not slow the student from making their graduation requirement.

 

–On Track Graduation—Mr. Emmi said the counseling office is working on this.  He wants the data to be aligned with what our students are actually doing.  Some simple tasks will correct some of these situations.

–Susan asked about JROTC instructors needing PE credentials.  Ethan explained how they are handling this.

 

IX.        Miscellaneous

–Nancy mentioned that she would be overseeing security and the building and asked for suggestions.

–Ethan said no food should be on the field.  This needs to be enforced.

–David asked for a schedule of where and when the security aides would be.

 

–Doug told of the process to get furniture from the district warehouse.

–It is not allowed for teachers to walk through the warehouse.  Doug send pictures of what he wanted and they replied that they had the items on hand.

 

–David said there is a liability issue with couches.  If the school buys it, that is OK, but any thing that is donated could be a liability.

 

–Joseph requested the administration to put the attendance accounting/reporting procedure for field trips, etc. in writing and discuss this at the next faculty meeting.

 

–Michelle brought up the college field trips.  She is requesting we get a list of these way ahead of time and it should be published.  She asked if the counseling office could put this information out as soon as the find out.

 

–Marcus said Doug Pfifer is warning us about Galileo web.  As of right now we are sticking with Galileo web, but we are transiting to School Loop.  The Gmail drive stays.  Word Press is the problem.

–Susan asked the percentage of parents on school loop.  Lisa said 30-35%.  The 9th and 10th grade parents are used to it from middle school.

 

Meeting adjourned at 10:55am.