Department Head Meeting Minutes – August 23, 2012

GALILEO ACADEMY OF SCIENCE AND TECHNOLOGY

Department Heads Meeting

 

8/23/12

 

 

Marcus called the meeting to order at 11:45am.

 

I.          Check-ins

–Each department talked about their numbers in each section.  Lauren mentioned possible solutions to balance the class sizes.

–Discussion held about distribution of prep periods for teachers.  Many teachers no longer have first period prep.

–Lauren talked about the highest class sizes in each department.  Marcus asked if any periods have low student counts.

–Lauren said there will be a number of class changes and mid-week next week would be a good time to check with Lauren.

 

–Mat asked for a remedial step to take with students who are high or under the influence.  Marcus said we only go to the police for a first offense if they are selling.  Otherwise they are sent to the Deans’ Office and sent home.

 

–Ray gave a good report from special ed.  Classes are leveled.

–Ray asked members to tell teachers not to send kids out of class if they are not on the list, as they wander the halls and get in trouble.

–Ray talked about team teaching. Get teacher buy-in. Some teacher(s) are not on board with team teaching. Michelle suggested planning year for two teachers to work together before launching on mapping curriculum.

–Ray talked about caseload size being 2 over 28 for RSP. But moving 2 to SDC to lessen the caseload.

–Ray encouraged teachers to come and see him with questions

–Ray overall having a good opening

 

–Joseph: classes are slightly bigger, but hard to tell because student leveling is happening

–Joseph said the band is low; 7:30am meeting will be held tomorrow with Marcus, Joseph and Bob Novota.

 

–David reported lots of movement, now starting to balance out.  He mentioned class cap confusion, so he will talk to Lauren about it.

–Clarification that students not have 2 science classes was discussed.

–Credit recovery is based on space in individual classes—Marcus

 

II.         ELD changes

–Night School, seniors have priority

–David is a teacher whose been using out of compliance textbook, 130 shy of using adopted textbook. Asked if we should do a Lau law complaint? Marcus will put it on agenda; need to come up with book inventory system school wide; on agenda for next meeting

–Marcus said if you’re short books, dept. heads should email him so he can ask other schools.

 

–Michelle has no major complaints other than copiers.

–Michelle used CPT time to meet with new teachers yesterday; everyone is bringing class lists to talk about #s today after school during CPT time.

–Michelle mentioned reservations about how teachers will be inputting school loop per principal expectations.

 

–Kathleen had CPT 2-4:30 meeting yesterday. Teachers are confused of Lau plan and rules. Mixups with ELD. Will impact all classes (the changes).

–Kathleen said ELD classification list by teacher, will be handed out to teachers at next faculty meeting. Can get the list off of data director in “reports”, Jen Fong as author.

–Kathleen will write “cheat sheet” of all codes and distribute.

 

–Doug mentioned a teacher concerned with how to teach ELD 5 kids. Doug will go over how to tell if they are ELD. Lisa will go over the specifics at this meeting.

–Doug said that all freshmen have been tested. Graded, scored, entered data at CPT time yesterday. Will align it today at CPT time, students will be told on Friday of new placements.

–Doug feels there are too many freshmen classes; consolidate into a higher level to balance.

 

–Marcus said the 3 day count (check in) hot bodies 1906 + 200 absences (over average #), 30 of the absences are “no shows” and will be dropped.

–Katie said numbers are good and we will make the 2074 we were budgeted for.

–Katie asked all dept. heads tell teachers to keep all kids in their room 3rd period.

–Katie asked dept. heads to have teachers prep #s grade levels and absences, which is helpful.

 

III.       Room 206

–Lisa said lots of students come in. Asked to remind depts. of “no students” policy. No students on copy machines.  She mentioned the unlocked mailroom, which needs to be locked.

–Joe suggested signage for faculty and students

 

IV.        ELD Placement.

— Lisa is helping make sure that ELD students are placed correctly.  We will be out of compliance for placement of students incorrectly. Kids need to be moved out of courses into non-ELD courses.  She explained .8 classes are for ELD 1-5 (CELDT level 3 or lower). .6 non-English classes are for non-low level ELD and classes may have LTEL CELDT scores of 1.

–Kathleen – general ed and .6 are lumped together.

–Lisa “party line” to relay to department: kids will be upset not being in a .8 class, and being in .6, remind them that it will be a tough situation that will be a learning one to improve their English. Exposure helps their language acquisition.

 

V.         Copy machines:

–Call Katie or Linda to locate Thong or Bounmy for fixes. Thong will status check machines in am and pm. Supplies not ordered will be ordered. Linda’s TAs will keep paper available. No staff to have a person dedicated nor someone dedicated during specific times.

–Emphasize: have a “jam” session where a teacher can teach during dept. mtgs on how to clear a jam; no kids copying; feedback requested.

–Lisa: said if there’s a jam in 206 that teachers notice, tell Lisa and she’ll tell Katie.

 

 

Meeting adjourned at 12:35pm.

 

 

Department Heads Meeting Minutes – August 14, 2012

GALILEO ACADEMY OF SCIENCE AND TECHNOLOGY

Department Heads Meeting

 

8/14/12

 

 

Marcus called the meeting to order at 12:15pm.

 

I.          Walk Throughs

–Marcus spoke about the history of the Walk Through tool and how it went last year.  He mentioned that the rating portion caused some discussion last year.

–David suggested Marcus email the teachers after a Walk Through and ask the teachers to come in for a conversation.

–Marcus said he will make it clear to the staff that he enjoys the conversations and will send the staff an email if he feels there should be a conversation.

 

–Lisa asked for the process of Informal Walk Throughs, as she will be doing much of this on an informal basis.

–Michelle said that it has pretty much been that visits are welcome and there is an open door policy.  She mentioned administrators who dropped a note to the teachers after a visit.

–Marcus said it is a criterion for evaluation for administrators, so this year Marcus will have to show more documentation that the administrators are doing walk throughs.  Marcus will keep a copy of the document for his records.

–Joseph said he would not want this to be part of a formal evaluation and would not want this to get into his personnel files.  He said he welcomes anyone to come to his classroom to observe.  This also helps with student management.

–Joseph also said that his department members have done walk throughs in his department.

–Doug said that his department does this and does cover classes for each other so they can observe in other departments.

–The administrators were asked if they could help cover classes.

 

II.         CLAs and Common Formative Assessments

–Testing window for CLAs is October 9 – 19th.  This is on the Staff Calendar.  All departments are giving some sort of assessments during this time.

–David mentioned that they have created a CLA for the Fall and for the Spring.  He also said that this was written for the end of the semester.  English and Math for 9th and 10th graders will happen in the October time period.

–Doug asked about the hand written portion of the test. Lisa said she and Marcus would do some training to help teachers use the data.

–Joseph asked if the Common Formative Assessment has to be a scantron test.  Marcus said Joseph would have to do it by hand.  Joseph talked about his project based assignments.  Lisa suggested looking at particular sections of the rubric.

–Joseph would like to see Common Formative Assessments from other departments.  This would help in planning their test.

–David felt the goal of this is to see what we need to do better on.  We want to have the best use of our time.  Marcus said that some departments have activities in common while others do not.

–Joseph suggested each department could pick their best assessment and share it with others.

–Mat asked if there would be another window for the non-Math/English assessments.

–Mat said his department did not want to do the assessment at the end of the semester, as there would not be time for changes.  Marcus will send out an email and everyone will have input for the timing.

 

III.       School Loop Training

–Training on Thursday will include an intro class from 1:30pm-2:30pm.  The advanced training will be from 2:30pm on.

–Lisa has answers to some of the questions.

–By 3:30pm, everyone must have the syllabus up, send an email, post an assignment, upload a document (hopefully your syllabus), and your grading scale.

–Anyone who already knows how to do all of these activities does not have to go to the training, but all of these items must be posted by 3:30pm.  Two trainers will be here—one of them is the mother of one of our students.

–Joseph said he tried to post an assignment last night, but with no students listed it was not possible to post an assignment.

–Joseph brought up the issue of “intellectual property.”  He would like to hear from the union about this.  He feels that if he creates something on his home computer, he owns it.  Does it have to be copy writed?  There is not enough time to do all of this by 3:30pm tomorrow.

–Lisa said it does not need to be the actual syllabus, but should know how to do the activity.

–Kathleen feels the same as Joseph about the issue of “intellectual property.”

–Marcus said that documents do not have to be attached—just the basic assignment.  The title of the assignment would be fine.

–Joseph said he felt this syllabus is his “intellectual property,” and he would like clarification from the union.

–Lisa mentioned that any work that you do on work time then becomes the property of the school/company, etc.

–Marcus said he is not sure there is anything in the contract about this issue.

–Joseph felt that each individual has a right to their “intellectual property.”

–Lisa said the solution is to upload something resembling the document.  The syllabus is the document she would like uploaded.

–Discussion followed to change the language.

–Doug mentioned that the Math Department would not be at school on Thursday, so Lisa will help on Friday

 

IV.        CST and Goal Setting

–You can look at your results, but we cannot share it until August 31st.

–Marcus asked everyone to join a prediction activity—for the  CSTs write a prediction of what the CST will be for last year in each department. Marcus collected the predictions from each member.

–It was mentioned that the UCs might use CST results for English class placement.

–Marcus mentioned reading Schmoker last year and this will be an activity this year.

 

V.         Miscellaneous

 

–Mat mentioned that 6th period on Wednesday and Thursday next week would be 35 minutes, while all others are 50 minutes.

 

–Michelle asked about department budgets—do we have any money?  Supplies will come out of a general area.  Katie said it was voted on last year that departments would relinquish their supplies to save a position.  Katie suggested Donor’s Choice as an alternative to get supplies, etc.

 

 

Meeting adjourned at 12:55pm

 

 

 

Department Heads Meeting – May 31, 2012

GALILEO ACADEMY OF SCIENCE AND TECHNOLOGY

Department Heads Meeting

 

5/31/12

 

 

Marcus called the meeting to order at 11:10am.

 

Marcus welcomed the new members, Lisa Warnke and Douglas Page.  Then everyone introduced themselves.

 

 

Department Heads

 

I.          Department Head Return Dates

–At the last meeting this was under discussion.  The return date will be August 13th.  The mornings will be for everyone to work on their own and then there will be meetings in the afternoon.

–Department Heads will work 2 days prior to school and 3 days after school.

–It has not been determined yet if there will be department heads in the fall.  No one has received letters yet.

 

–Joseph mentioned a Grievance Meeting next Wednesday at 3pm, 555 Franklin Street, Room 306.  Joseph and Michelle are mentioned by name in a letter he read to Susan Solomon concerning all department heads.             Joseph encouraged everyone to attend.

 

II.         Calendar

–Katie mentioned that she and Tony will be working on the Galileo calendar for next year.  She asked members to give them any dates they wanted on the calendar.

–Freshmen Orientation will be the Friday before classes begin.  PE uniforms will be sold at that time.

–Doug Page asked for the end of the marking periods.

–Joseph wants the Winter and Spring concerts on the calendar.

–Date for Back to School Night should be on the calendar.

–September 20 or 27 will be the ELD Picnic/Team Building Activity.

–Human Rights Exhibit should be between STAR and AP testing.

–Kathleen asked for the CELTD testing dates.

–Joseph mentioned the concept of unbalanced semesters.  In the spring semester, there is STAR testing, 4 Furlough Days and a week of finals, which he felt made this semester so rushed.  Kathleen said the first semester seemed really rushed.  Joseph felt we should eliminate the Final Exam week.  He also thought we should have 3 block days for finals, and have teachers give 1-hour finals only.

 

–David said some teachers want that time to do their grades, clean their rooms, etc.

–Marcus said we want to get students ready to go to college and the finals are part of that.

–Kathleen said we should have a policy about finals as many do not give them.  She asked if this is a sight-based decision.

–The Furlough Days are not listed on the Instructional Calendar.  The district says it is 4 for next year.  If the state tax initiative does not pass, the amount of furlough days will be 9.

 

–Michelle asked about CPT for next year.  Marcus said we need to do the PD plan first.  We will go with the 2 days—Wednesday and Thursday.  She asked for the Cluster Time.  Doug also asked for more CPT for the clusters.

–Marcus said with the Cluster Time there must be agendas with a focus and a goal.  We need to be efficient with the time.

–Doug said that most teachers teach more than one subject so they are involved in 2 clusters.

–David had a suggestion on how to target both the admin requirements and the cluster activity and meet administrative requirements.

–Ray said he prefers the meetings to be longer than 1 hour.  The old 2 hour meetings were much more productive,

 

III.       Final Survey Results

–Joseph passed out the final survey results.

–Most preferred the 5-minute passing period.

–Most people preferred 2 homerooms per week.

–Most people wanted to keep 15 minutes of SSR.

 

–The survey also included the teacher comments.

 

–David mentioned that the teachers who travel do have a challenge to get to the next classroom.

 

–Marcus said the student survey results were not clear.  54% preferred the 5-minute period.  We will look at the student survey and make the final decision.

–Marcus asked about the SSR.  David said school literacy is a huge issue.  Research shows that it is very effective in literacy.  Literacy affects all disciplines.

–Denise said students like structure.  It happens every block day for each period.  Ethan said he requires books in PE.

 

–Ray said every classroom should have an SSR library.

–Lisa suggested having SSR during homeroom. She suggested making homeroom longer.

–G-House TV will continue next year.

–Ray said we use homeroom for class level assemblies as well.

–Michelle said that Homeroom is not supposed to be an additional class for the teacher.  Joseph said this is also a union issue, so homeroom is not a class.

–Kathleen said homeroom is a chance to talk to the kids and homeroom stays together 4 years.  It is a bonding issue.

 

–Kelli made a comment about the attendance strips and homeroom, which Joseph read to the group.

–Kathleen mentioned the citizenship policy and Katie said that there are teachers who do not enforce this policy.

–Doug talked about private schools, where the teacher just marks the attendance strips and does the grades.  The absences are calculated by the school and then citizenship grades are assigned accordingly.

–Denise talked about what the Deans’ Office puts out about citizenship.  She followed it and it worked.

–David said he thought many teachers might forget about doing the citizenship.

–New teachers may not know about the citizenship policy.

–Marcus thanked Joe and Stan for doing the survey.

 

IV.        Miscellaneous

–Denise asked about old editions of books in boxes.  Katie said the warehouse will come and collect, but they need a list.  Put the books outside where you keep the books.  Please email Katie if you have books to get rid of and where they will be.

–Consumables can be recycled.

 

–Kathleen has lots of SSR books and magazines.  Katie asked her to send that out in an email in the fall.

 

–Ethan asked if our entire faculty will be in place at the start of school.  He also asked about the budget.

 

–Ray said his department has their books on rollers.  Please do not take these books or carts.  The carts are labeled.

 

–Marcus said we will use the entire 2nd floor for summer school, and the 3rd floor in the Van Ness Building.  Some classrooms are a mess right now and have to be cleaned prior to summer school.

 

–Promethean Boards—Marcus encouraged the group to make the best use of them.  If some teachers are not using them, give them to others in your department.  Kathleen said we need training.

 

–Mat asked about tomorrow.  Marcus asked the members to stop in and see him tomorrow.  He will be here until 3pm tomorrow.

 

Meeting adjourned at 11:55pm.

 

5/9/2012 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting

 

School Site Council Meeting-May 9, 2012

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Stan DeBella, Doug Page, Jonathan Ring, Woodraw Smith, Patrick Delaney, Claire Siegel, Mele Lau-Smith, Jacky Chau, Karin Lau, Tony Payne, Katie Pringle, Gayline Tom

Absent (Excused): Marcus Blacksher, Nicole Torres, Clarissa Lee, Anna Mai

X  Minutes of the previous meeting approved

 

Decision Made/Issues Reviewed

I.  Call to Order

– M Lau-Smith called the meeting to order at 3:47 pm.  There were eight elected members present; a quorum was established.

 

II.  Approval of 4/11/2012 Meeting Minutes

– S. DeBella moved to approve the 4/11/2012 meeting minutes as presented.  D. Page seconded and the motion was carried unanimously.

 

III.  Old Business

1.  Balanced Score Card Updates

– M. Blacksher was absent.  The item would be postponed to a future meeting.

 

IV.  New Business

1.  Priorities for SY 2012/2013 Preliminary Budget

– There would be minimal changes to the preliminary budget; the staffing FTEs and allocation would remain the same, but the number of sections might shift.  The influx of continuous enrollment and student requests dictated how the master schedule is set up and that also determined the number of sections needed.  This fluctuation would cause the previously allocated sections to be different.

– During the preliminary budgeting process, money had been set aside to pay for the department head and AP prep periods.  The contract talk might change that.  At the same time, the school might get more money in the fall.  With all these uncertainties, the site council needed to establish what their priorities were once the Fall Final budget became available.

– Since it was difficult to make specific suggestions given the lack of information, it was felt that the SSC should provide guidance to the administration on the priorities for the SY 12-13 Preliminary budget.  It was agreed that the guidelines should follow the priorities that were developed through the development of the SPPA/Balanced Scorecard.

 

D. Page moved that when additional fund became available, it would be allocated based on the priorities set forth in the Balanced Scored Card, which were to maintaining small class sizes and increasing teaching positions.  If the admin chose to go outside of these priorities, they would inform the school site council in a timely manner.  C. Siegel seconded and the motion was carried unanimously.

 

 

S. Debella moved to adjourn the meeting.  W. Smith seconded and the meeting was adjourned at 4:25 pm.

 

Minutes taken and prepared by Karin Lau

Leadership Team/Department Heads Meeting – May 17, 2012

GALILEO ACADEMY OF SCIENCE AND TECHNOLOGY

Leadership Team/Department Heads Meeting

 

5/17/12

 

 

Marcus called the meeting to order at 10:10am.

 

Leadership Team

 

I.          Balanced Score Card

–Marcus distributed information on the Balanced Score Card.  This is a living document.  He asked for feedback from the group.

–Marcus will get into the WASC report over the summer and see what else we need to address.

–We need to go into next school year knowing what we need to do.  The first two sections are over view and data review.

–Michelle mentioned the Core Curriculum the district is putting together.  She mentioned what the district is doing with the Standards Maps.  At this point we do not know what this is.  Tony referred to her page 8b.

–Tony said the district does not have clarity about what this will look like.

–David said they are not using the Common Core to design the Common Curriculum for English.

–Part A concerns readiness and challenges.  This is followed by Next Steps.

–Patrick mentioned the lack of funds for professional development.

–Patrick said they will be dropping the CLA’s next year.  He said this was mentioned in the WAD from last week.

 

–ELD Current Status—we list what we are doing now.  Some of this is ELD department and the rest is other departments.  Language Objectives are listed as well.  We are not doing the BBC school-wide so we still have to address having a language objective in each classroom.

–Vocabulary development is spelled out on page 9. Brick word and mortar words are the same.

–Section 3 of the Lau Plan will be studied next year.  Tony mentioned some training that will occur this summer with Q-tell.  Jen Fong will help with PD next year.

–Special Ed is the next section.

–Marti asked about statistics on AA and Latino students.  Ray addressed this and indicated what the numbers meant.  Ray said he would explain any of the “Next Steps.”

–Administrators must attend the IEPs and administrators must arrange coverage for teachers who need to attend the IEPs.

–Ray expressed the challenges of scheduling the IEPs.  He also said there is a box to excuse administrators and teachers on the IEP—full exclusion or partial, depending on which box is checked.

–Proportional Representation—Ray discussed this and said we have talked about this before.  For 30 students, 3 or 4 Special Ed students is the max.

__Michelle said this has come up before—she would like some PD on how to arrange this.  Ray said his department would be happy to do this.  Marcus said he would like to know from general ed teachers where we should start with PD.

–Ray said the teachers who are delivering resource services, they should be in the classroom, not in room 352.  It should be a 100% commitment.

–Some in the group said they do not feel comfortable asking the resource teachers why they can’t come to class when they say they can’t.

–Increased administrative monitoring of how Special Ed resources are allocated in classrooms.

–Resource also includes the paraprofessionals.  Ray said we have some of the best paras in the district.

–Marcus said that the Inclusion model has only been pushed for the last several years.  He mentioned our new AP, Lisa Warnke, and her experience in this area.  He is happy to have her on board.

 

–Section IV

–Michelle wants other departments listed besides English.  Marcus said this is a school-wide activity.  This has also been discussed in the SSC meetings.

–Marcus said we need to add more to Closing the Achievement Gap.  We are having an extremely hard time with our Latino students.  Some of the students in 9th grade are drinking, etc.  We have12% now Latino students in the 9th grade and this will double next year.

–Patrick mentioned conflicts of getting the dens together.

–Marcus mentioned that the English Department has a small number of teachers working with the 9th graders.  Marti said it is the same in the Math Department.

–David suggested that more teachers teach 9th grade so there are more teachers available for discussions and improvements.

–Michelle mentioned a former professional development on different cultures—Sharroky Hollie  and how helpful that was.

–Marcus said he became very expensive very fast.

–Tony referred everyone to page 16 and cultural responsive teaching.

–Explore dens and define dens.  Are they useful?

–Look for opportunities in the Master Schedule and CPT for 9th grade teachers to collaborate.

–Look for opportunities in extra-curricular after school activities.

–Patrick said Kristy Morrison and Doug Page said at the UBC meeting yesterday they would like to fund raise to save Futurama.

–Jessica talked about the SAP meetings.  This helps with the 9th grade transition students.

–Ray requested .7 Adv.  Algebra and  .7 Chemistry on the schedule (item deck).

 

–Accountability (page 17)—

School Climate—Jessica would like to add Wellness to this area.

–Ray talked about the Move-Up Assembly and why some of the students wanted to leave as all the scholarships went to Asian students.  Michelle said we should include events like sports teams, athletic teams, Talent Show winners, etc.  David Barrios said we should revisit how we plan this assembly, to recognize a broad range of achievement.

–Marcus mentioned increasing attendance in class.  He will take more of a hands-on approach to this next year.

–Patrick mentioned teachers helping with the hall sweeps next year.

–Jessica wanted to add the SST meetings to outcomes of Measurable Outcomes.

–The PTSA came up with increased communication, reflection tool for students and teachers on how students are feeling in class about the instruction and one more.  We do need to communicate more with the parents.

 

–Michelle wanted to mention a priority of small class sizes.  If we get more students can we hire more teachers?  Marcus said yes.

 

II.         Academic Honesty

–We will table this item until next year.

–Denise said she caught 2 students cheating yesterday.

–Marti told of students taking photos of AP exams with their cell phones.

 

III.       Homeroom Survey Results

–Joseph told of his experiences in doing this survey—his first.

–The passing period time (5 or 7 minutes) was not clear.

–Most preferred the weekly homerooms.

–SSR overwhelmingly retained—most wanted 15 minutes.

–69 people voted.

–CPT 2times a week.

–Joseph will revisit the survey to prepare the results.

–We need more staff to fill out the survey.

 

 

Department Head Meeting

 

I.          Contingency Plans for Fall

–Mat talked about all the details that department heads handle.

–Marcus said he can’t see the district eliminating the department heads.  The principals express this to the district.

–As of now Department Heads have the 4th period free.

–Michelle said there has to be a formal agreement for next fall to have the department heads report to school 2 days prior to the teachers arrival.

–Ethan said the district will put those duties on the responsibility of the administration.

–If the department head positions are not retained, the former DHs will have another class to teach.

 

II.         Department Head Duties 5/30 and 5/31 and 6/1.

–Marcus asked everyone to plan to return for these 2 days.

–Michelle would like to use the 2-3 days at their own discretion.

–Marcus would like to meet for an hour on 5/31 at 11:00am.

–David asked if there would be 2 full days of meetings.  We will do a 3-2—Friday and Monday meetings and Tuesday a free day.

–Patrick said 2 days of meetings would be difficult as it is hard to get things done.

–Suggestion was made to have meetings in the am and work allowed in the afternoon.

 

Meeting adjourned at 11:50am.

4/11/2012 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting

 

School Site Council Meeting-April 11, 2012

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Marcus Blacksher, Stan DeBella, Doug Page, Jonathan Ring, Woodraw Smith, Patrick Delaney, Claire Siegel, Jacky Chau, Nancy Lambert-Campbell, Karin Lau, Katie Pringle

Absent (Excused): Mele Lau-Smith, Nicole Torres, Clarissa Lee, Anna Mai

X  Minutes of the previous meeting approved

 

Decision Made/Issues Reviewed

I.  Call to Order

– J. Ring called the meeting to order at 3:36 pm.  There were eight elected members present; a quorum was established.  Introductions went around the room.

 

II.  Approval of 3/14/2012 and 3/21/2012 Meeting Minutes

– S. DeBella moved to approve both of the meeting minutes with the following corrections to the 3/21/2012 meeting minutes.   The first correction:  from this original statement – iii. Why does Galileo have 7.4% cuts to its budget when the District has millions in reserve?  S. DeBella and P. Delaney would try to report back to the site council with an answer at the next meeting.” to “S. DeBella and P. Delaney brought attention to this issue.”  The second correction:  under Roll Call, add “yes/no” to J. Ring’s name.  M. Blacksher seconded and the motion was carried unanimously.

 

III.  Old Business

1.  Balanced Score Card Updates

– M. Blacksher distributed copies of the BSC to the site council members.  J. Ring asked if it had already been submitted and M. Blacksher affirmed it.  P. Delaney proposed that the members take the time to review the document and bring back thoughts to the next meeting.

 

IV.  New Business

1.  Revised SY 2012/2013 Preliminary Budget

–  The preliminary budget that was submitted on Friday, March 23 was rejected because the school did not allocate 2% of its WSF fund to cover the non-personnel expenses.  To meet this stipulation, the admin freed up some WSF fund by substituting a counselor’s FTE with categorical fund-EIA/LEP.

– K. Golata, the ELD department chair, manages the LEP fund. She uses the money to pay teachers extended hours in the tutoring program and to buy technology, software and supplemental materials for the classrooms.

– A member questioned if the number of sections allocated at this point will change.  K. Pringle stressed that the sections offered are very fluid.  They will change based on student needs and student requests.  She also suggested that the council begin planning their priorities if and when the school gets more money in the fall.

S. DeBella moved to adjourn the meeting.  P. Delaney seconded and the meeting was adjourned at 4:09 pm.

 

Minutes taken and prepared by Karin Lau

Leadership Team/Department Heads Meeting – April 26, 2012

GALILEO ACADEMY OF SCIENCE AND TECHNOLOGY

Leadership Team/Department Heads Meeting

 

4/26/12

 

 

Marcus called the meeting to order at 10:10am.

 

Leadership Team

 

I.          Student and Teacher Voices

–Joseph shared conversations with students about the STAR tests.  Joseph mentioned that there are 5 different versions of the test and the questions are in different order on each of the versions.  He talked about how excited these students were about solving the math problems on the test, during their lunch hour.

–He talked about the RIP tombstones they made for the band program being cut.  One student asked him about the cuts.  One student said her brother was going be a Gal student next year and band is the only thing he is good at.  He told of other students who were upset about the end of the band.

–Then Joseph read the speech that he read to the parents and students in the auditorium at the Open House last night.

 

“Tonight, we are witnessing the last performance of the Band on this stage.

Every other spring concert that I have helped produce in my 18 years at Galileo has been a time of celebration. This year’s concert is different.  This is a time for mourning and sadness.  87 years ago, the Galileo Band and Galileo Piano program was born.  For 87 years, the music program has contributed to the culture and fabric of Galileo.

We will never hear the fight song played at Song and Yell.

Future graduating seniors will not be called to the stage to receive their diplomas with the clarion call of the trumpets playing the opening strains of “Pomp and Circumstance.”

Graduating seniors will not be able to sing the Galileo Hymn with the Band.

Beginning piano students will no longer be able to touch the genius of great composers like Bach, Beethoven and Mozart.

Incoming 9th grade students will not be able to become a part of this tradition that has been in existence since 1925!

Tonight, the work of a long line of dedicated, hard working music teachers comes to a crashing halt.

There is a chance that this may not come to pass.  Every other time that the Arts have faced a catastrophic demise, money has been found.  Budgets have been restored.  The needs and desires of students have been realized.

We are here to celebrate the band’s long and powerful life.  Thank you to all musicians, parents, teachers, and administrators who have helped support music at Galileo.

The world will little note, nor long remember what I say tonight, but it can never forget the music that has been made here. Our job is to be dedicated to the unfinished work that they who performed here have thus far so nobly advanced. It is for us to be dedicated to the great task remaining before us—to preserve the long tradition of music at Galileo.”

 

–Michelle asked if the SSC has discussed priorities for restoring programs.  Marcus said this would happen at their next meeting.

–Patrick thanked Joseph for sharing his thoughts.

–Joseph said that everyone needs to know about items such as this.

–Marcus is in conversation with Rob Daniels about this and restoring the position.

 

II.         Academic Honesty

 

III.       Open House Feedback

–Mat said some in his department question the need for all teachers to be present.

–He did mention that a big wave of students and parents came by to see their display

–Marcus said he agreed, but he did not know how to say who should be here and who should be excused.

–Denise thought about teachers who travel far by public transportation or have young children.

–Marti recalled a year in the past where only several teachers from each department were asked to be present.

–David suggested doing it as a department choice.  He also mentioned that this used to be more oriented to our current students, but it has become more of an 8th grade event.

–Joseph felt that the tour groups should be spaced farther apart.

–Joseph also advocated for a return to having the Fall Open House moved to week 10 so we can distribute report cards to parents—that brought many more parents to the event.  He also mentioned that some parents have students in more than 1 school and they cannot attend all the events when they are all in the same week.

–Jessica shared her thoughts about the event.  She did not get as many parents as she was prepared for.  She said the feeling was chaotic and felt it did not showcase the amazing programs at Galileo.

–Nancy said they tell the parents who are registering their students about the Open House.

–Patrick mentioned that if Department Chairs were the ones required to attend, they might not be available for a CPT if they are given comp time.

–Patrick said you cannot use where people live or how many children they have as a means of excusing teachers.

–David felt it is better when the parents are free flowing and not in groups.

–Jessica volunteered to help see how we can change this event.

 

IV.        Final Schedule

–It is now posted on the Web Site.

 

V.         2012/2013 Bell Schedule

 

–David wanted to discuss the homerooms and passing times.

–Some teachers want homeroom every week.

–He also said there should be discussion on the passing periods.

–Nancy asked Patrick if there was a vote last year on the bell schedule.  Patrick said it was on the CPT—1 day or 2 for early release, which affects the bus schedule.

–Joseph asked if Patrick could have the UBC put out a survey.  Patrick said the UBC would review the survey.

–Denise said her teachers felt the teachers know the students better for testing when we have a weekly homeroom.

–Ben said for scheduling purposes it seems to be better to have consistency and have the homeroom weekly.

–Marcus asked Patrick to do another survey.  Patrick said the UBC will work on contractual issues.  He also said the UBC is not a paid position.

–Marti thought the UBC was involved in creating this year’s schedule.

–Ben said we have a Leadership Team, a UBC and an SSC and no one wants to take the lead on this.

–Stan asked how many questions should be on the survey.

–Marcus asked for feedback.

–David said his department did not want to have homeroom only once a month.  Denise said her department felt the same.

–Bettie recalled for the group the days of Galileo being an II/USP school with low-test scores.  The Homeroom was reinstated then so that teachers could build relationships with their students which would help students want to do better on the tests.

–Marcus asked Stan to do a survey with 2 questions—Weekly Homeroom or not?  5 or 7 minute passing period?

–Joseph is in favor or the weekly homeroom and a 7-minute passing period as the bathrooms are really crowded and 5 minutes is not long enough.

–Joseph suggested we also survey the teachers about the length of SSR.  He also said that we need to be flexible.  Galileo is an organic being and we need to revisit the ground rules.

–David offered some insight into why we are having this discussion now.  He thought we did not make a decision on the homerooms and the passing periods.

–Marcus is happy with what makes the teachers and students happy.

–Denise suggested homeroom on one of the block days.

–Stan asked if the survey should be on email or hard copy.  Joseph said he would help do a Google doc.  Joseph said it could be done during CPT next week.

–Marcus said we would have to have plans for things to do during homeroom.

–Bettie talked about the many bell schedules that need to be programmed.

 

VI.        Build On

–Marcus introduced Chad Zibelman from Build On.

–Chad said they have been here since 2008, they are a national organization and their focus is to enhance education and empower youth.  This is worldwide.  This year they are an after school program; in previous years they were a lunchtime program.

–He mentioned that a Galileo student in this program was on the national news last week. One focus is community service.

–There are two full time employees in the schools to run the program.

–Chad would like to have a space on campus.  He would like to look at partnering with an academy or program at Galileo.

–Denise asked if he has talked with Summerfund.

–Michelle asked if Build On was going to work with our groups who already do Community Service.  Chad said they would like to get other students involved as well.

–Chad said they are now under the umbrella of Futurama.  They are at Leadership now and they will start full time in the fall.  The organization builds schools in foreign countries and gives the students the opportunity to travel abroad and help build schools in foreign countries.

–Joseph expressed his feelings on how positive this type of work is.  He mentioned Christmas in April from the past.  He is in favor of building community service here at Galileo.

–Karin said she has parents who want activities for their children during the summer. She expressed her concerns to keep this open and not partner with a pathway, as that limits the student participation.

 

VII.      Master Schedule

–Nancy said they continue to work on the schedule.  This year there is more data from the district than they have ever had before.  Beginning on May 13 we will get another 100 9th graders.  We have 430 now committed to Galileo—530 were admitted.  We will get more money.  We may be facing some changes.

–David said they might have to change their department schedules, as they did not get another room.  If you have any ideas on rooms, please let David know.  He will have to change the singleton/doubleton situation.  Nancy and David will work on this.

–Nancy said her last day is tomorrow.  Things will continue to be influx.  Nancy is training Lauren and Nancy will keep in touch with Lauren.  Marcus and Tony have done the master schedule.

–Many items will affect the Master Schedule and there will be changes.

–Denise discussed conversations with parents about 9th graders taking world languages.  Nancy said we do not have the capacity to offer world languages to 9th graders.  They do have to take the College and Career course during 9th grade.

–Marti discussed the transition with her retiring and Doug Page taking over.

 

–Joseph wanted to discuss the extra days for department heads.  This year we did 2 days before school and 3 days after school.  She mentioned how Vicki handled this in the past.

–Ray said since we will have Summer School at Galileo, then department heads could come in during summer school to work on the schedule.

–Marcus said they would talk about this in their administrative meeting.

 

–Marcus said that there was talk of Nancy moving to C & I.  At this point that won’t happen and the new position is for C & I.  Round 2 of interviews will be tomorrow.

–Denise expressed her hope that we get someone who knows about high school curriculum.

–Michelle talked about the CPT and how much of it has not been productive.  She mentioned that we have not had cluster meetings.  She would like to see more of this in the CPT schedule.

–Ray misses the 2-hour meetings.  He said an hour is not long enough to get major tasks done.

–Joseph said it is important for teachers to share their best practice with their colleagues.  He thought these meetings should be interdepartmental.

–Marti felt that we need to know ahead of time when meetings are scheduled—weeks ahead of time.

–Marti suggested doing a survey or room need, ratios.

–Joseph mentioned rumors in the district about eliminating department head positions and AP preps.  Then we will need more rooms.

–David felt we should minimize teachers having to move during the school day.

–Marti will look at the ratios. Michelle and David will help her.

 

–Marcus asked everyone to thank Richard McDowell for his hard work on winning a 2-year grant worth $50,000.

 

Department Head Agenda

 

I.  Balanced Score Card Review

–Marcus distributed some current information.

 

–Item tabled until next meeting.

 

II.         Professional Development Day Feedback

–His department appreciated the flexibility of the day and that teachers could catch up as being very valuable.

–Others agreed.  Many said it was the best PD day they’ve ever had.  They had time to get things accomplished.

–Joseph said the best PD days are those that are on-site.

–Marti said her department really enjoyed the flexibility.

–Marcus thanked everyone for the feedback.

–Ray learned that IEP meetings are not optional and IEP teachers and administrators must attend the meeting from beginning to end unless a box is check on the form that they will only attend part of the time.

–Joseph said it is difficult when teachers have to attend an IEP on their prep time.

–Marcus said the district is going to work on making IEPs more streamlined.

–It is an administrator’s duty to find coverage for teachers who have to attend an IEP during their class time.

–Ray said that IEPs should never take more than an hour.

–Ray said all of his teachers will check the box saying “Part of” for teachers and administrators attending.

 

III.       Miscellaneous

 

–Michelle asked about the agenda for the department heads 2 days prior to start of school.  The department heads need time outside of meetings to get work done.

 

–Joseph asked for input for the survey for homerooms and passing times.

 

Meeting adjourned at 12:25pm.

 

Leadership Team/Department Heads Meeting Minutes – April 12, 2012

GALILEO ACADEMY OF SCIENCE AND TECHNOLOGY

Leadership Team/Department Heads Meeting

 

4/12/12

 

 

Marcus called the meeting to order at 10:10am.

 

Leadership Team

 

I.          ELL IOC Report

 

–Marcus introduced Jen Fong who will give us the ELL  IOC report.  She discussed the unannounced visit earlier this semester, March 19, 2012.  She mentioned the Lau case and said that the courts keep finding us out of compliance.  This is the Internal Oversight Committee to make sure we are serving the ELL students.  This group is composed partly of assistant superintendents.

–She distributed information and explained its development.  The feedback from the visit should produce reflection and then growth.

–She mentioned that this is the 6th report in the district this year.  In the past there has not been a lot of support for the ELL students.

 

–Stan asked for the definition of a Language Objective.  Jen used the terms compare and contrast.  She mentioned that they would be happy to do some professional development in this area.  She used the term graphic organizers.  She wants the students to have academic English.

 

–She came for the review with her team and others, totaling 12 individuals.  They visited as many places as they could.  They talked to non-classroom staff and students.  They still need to talk to the parents.

–It was clear that everyone was aware of the ELL students.  Newcomers have 0-1 year in US schools.  Developing ELs have 2-4 years in US schools.  Long Term ELs have 5+ years.

–In classes where there were very few ELs, they did not see as much strategies for these students as in classes where there were many Els.  She said it is mandated that teachers use SADIE strategies and that is why all teachers are mandated to have a CLAD.  Student to student activities and graphic organizers are some of the things they were looking for.  Do we see visuals?

In lecture classes, the ELs have a harder time absorbing the material.  They like to see a variety of strategies that help students.

–Please move ELD .7-.8 to regular English so that they will be eligible for UC entrance.  She sees that happening at Galileo.  We do not want to mix Newcomers with Long Term ELs, even if they have the same CELT scores.  The Long Term ELs do not take the CELT seriously. Now that more ELs are being included in the mainstream, we need to use strategies to reach them.  She addressed the difference in the Long Term ELs’ speaking and writing skills.

 

–David asked if separation of the ELs and the ELAs in mainstream classes is important.  Jen discussed the differences between Long Term ELs and other students.

–Kathleen said many folks are not clear on the difference between .6 and .8 classes.  She asked for more PD in this area.  Jen said they are eager to do this.

–July 23-27, 2012 are dates for training over the summer.  Those who attend will follow up when they return to the site.  There is a $2,000 stipend for doing this.

–Jen said they would come to the site and design training that would work here.  She said you will see immediate results.

 

–David asked if the district will make it easier to identify the different students.

She said Data Director does it now.  She hopes it will be on SIS shortly.

–.6 in English means something different than in Math, Science and Social Studies.

–Jen encouraged everyone to attend some of the trainings.  She also encouraged everyone to ask for help with strategies.

–She said that we could get picked again next year for the IOC visit and she hopes they would see growth at that time.

–She encouraged increasing student-to-student interaction.  This is more engaging.

 

–Marcus distributed information on the Balanced Score Card.  Please look at the ELL section and we will discuss it next meeting.  Do we want to do these activities by department or school-wide?

–Marcus also distributed some information from the last WASC review to remind and refresh our thoughts.

–He said our EL students and our Newcomer students are extremely motivated to be successful.  We are doing good things at Galileo.

 

–Ben asked if we did well in this review and will we come under additional scrutiny. Marcus said there are areas for improvement, but we are doing a lot of things well.  He spoke about using more visuals next year to help our EL students.  Kathleen mentioned they are making posters to use the academic language.

 

–Michelle mentioned concerns with the re-designation of students that can cause elimination of some skill sets. Kathleen touched on the criteria students need to move to the next level.

–Denise said there should be this information can be given to al faculty.

 

II.         CAHSEE Results

–Tony passed out the results and gave credit to Jonathan Ring for creating the document.  He explained the document and highlighted the gains.  He felt the overall numbers were great.  Special Ed students are included in this report.

–Ben commented on the zip code break down.

 

–Nancy said CSU is going to start using the CST tests for Math and English placement, instead of the EAP.

 

III.       Common Formative Assessments

 

–April 23rd is a PD day and this is the entire agenda.  We want to see one each semester.

–Teachers can attend other PDs off site, but the CFAs must be completed prior to 4/23.

–Nancy brought up lunch and the fact that many wanted to go off campus for lunch.  Lunch is on your own.

–There will be a short faculty meeting in the morning.

 

IV.        Budget

–Marcus said we submitted a budget initially by balancing the budget by not using the mandated 2% for operating costs.  We wanted to use the projected AP money for that.  It was turned down.

–Marcus, Karin and, Katie worked on a revision.  They used categorical funds for the counselors.  We have an ELD retirement, so we did not fill that position.  If get an influx of Newcomers we will have to ask for more funds for these students.

–Nancy gave department heads the sections based on what we have now.  Things change over the summer.

 

V.         Miscellaneous

–Marcus asked how many 9th graders were assigned here and how many have signed up?  As of yesterday there were 130 who have not committed to Galileo.  520-550 were assigned.  TAs phoned the homes and some parents did not realize they had to come in for enrollment.  Many Latinos did not realize they had to come to the school to accept.  Only 7 of the 130 said they were going to go to another school.  Karin Lau will call those families.

–Round 2 for enrollment will start soon.  It will begin on May 13th.  Round 3 will be in the summer time.  Nancy said we should have more students that we expected.

 

–Master Schedule—singleton/doubleton meeting tomorrow 4° in 102.  There will be another meeting on Thursday of the STAR testing week if we do not finish.  Nancy asked everyone to check the Google Doc and enter the singletons and doubletons.

–Try to have one class of each grade level in every period.  Let Marcus and Nancy know if there are too many 1st and 6th period preps.

 

–Marcus mentioned student placement.  ELL students are supposed to start and end the day with those support classes.  This is a WASC recommendation.  Nancy said the ELD classes are on the even periods and the labs are on the odd periods.  Kathleen said they tried to have the students in the ELD community at the beginning and the end of the day.  He encouraged each department to review the WASC and the Balanced Score Card.

 

–FRISCO Day is tomorrow.  There are students turning in last minute field trip slips.  The district is providing more busses.  Those students who are not going need to show up for classes.  Anyone who does not come to school or to FRISCO Day will not be allowed to go to Prom.

–Ben discussed the severe consequence for this particular day if a student cuts versus any other day.

–Patrick said parents might have a valid argument against this punishment.  He mentioned recent articles in the SF Chronicle that are disturbing about CTS at Mission and O’Connell.

–Discussion followed.

–Joseph felt the day was poorly scheduled—on the last day of the grading period.  He felt the administration should protest this schedule and say it does not work for our teachers.  Marcus said there was no opportunity to say this.  Marcus felt that some teachers felt they were done with grading by the last day of the grading period.

–Nancy said it is earlier this year and the district wants to wait until students get accepted to college.  Some teachers felt it was too close to AP testing.  Suggestion was made to do it during CST time.  Chaperones then become a problem.

 

–Bettie distributed the Draft of the April 25th Open House for Karin Lau.  Marcus said there was a suggestion to offer extra credit if families come.

–Michelle said the kids go from room to room on the Scavenger Hunt and do not ask any questions about programs, etc.  Teachers and parents felt it was a waste of time.

 

–Marcus said the parents felt the number of questions should be limited—students can pick the questions they are interested in.  Marcus will send an email to everyone with what the parents suggested.

–Nancy suggested parents and students should visit departments.

–Michelle said it should be student run, which would be more interesting to the in-coming students.

–Denise asked if all teachers were required to attend.

–Ray said some parents try to monopolize the teachers.  This is not a time for teacher conferences.

–Ben felt we should have a clear statement of purpose.  Then we can figure out the activities.

–David felt we should be showcasing the first floor and have that open.

 

–Marcus said Wednesday, April 18th at 2:15pm there will be a School Loop Training in 102 for submitting grades.

 

Meeting adjourned at 11:40am.

 

 

3/21/2012 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting

 

School Site Council Meeting-March 21, 2012

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Marcus Blacksher, Stan DeBella, Doug Page, Jonathan Ring, Woodraw Smith, Patrick Delaney, Mele Lau-Smith, Claire Siegel, Nicole Torres, Jacky Chau, Clarissa Lee, Anna Mai, Nancy Lambert-Campbell, Karin Lau, Tony Payne, Katie Pringle, William Hoffland, Gayline Tom, Michelle Moffet, Michael Kyle

Absent (Excused): None

X  Minutes of the previous meeting approved

 

Decision Made/Issues Reviewed

I.  Call to Order

– M. Lau-Smith called the meeting to order at 3:41 pm.  There were twelve elected members present; a quorum was established.  Introductions went around the room.

 

II.  Approval of 3/14/2012 Meeting Minutes

– The site council decided to postpone this item to the next meeting.

 

III.  New Business

– There weren’t any new agenda items.

 

IV.  Old Business

1.  2012/2013 SY Preliminary Budget

– M. Lau-Smith set the ground rules for the second part of the site council meeting to continue discussing the preliminary budget.  She hoped that K. Pringle had gotten the answers to the five questions formulated from the March 14 meeting so that the council could go forward with passing the preliminary budget.  Here were K. Pringle’s answers to the five questions:

i.  Is it a guarantee that Galileo will get the AP money in the fall?

– She couldn’t get a reply from downtown and the fact remained that the AP money hadn’t been loaded in our budget allocations.  Though Galileo would likely get the money in the fall, the school couldn’t plan on using it.

ii.  In what areas can Galileo use the categorical funding –EIA/SCE and EIA/LEP?

– The school could use these restrictive monies for supplementing but not supplanting services and classroom supplies for their target student population.

iii.  Why does Galileo have 7.4% cuts to its budget when the District has millions in reserve?

– S. DeBella and P. Delaney brought attention to this issue.

iv.  How does the school use its non-personnel fund?

– K. Pringle explained that out of the total non-personnel budget of $263,105, $150,000 went to the different departments; the balance of $113,105 was used for school-wide.

v.  Can the school reduce its required 2% in non-personnel and replenish it in the fall when the school gets the AP money?

– The 2% stipulation in non-personnel applied only to the WSF fund, not the entire budget allocation.

– K. Pringle presented her budget spreadsheets (see attached):

Page 1 – Budget Allocations (same as March 14)

Page 2 – Budget Summary (same as March 14)

Page 3 – All Cuts 2012-13

– The spreadsheet showed all the possible cuts in non-classroom and classroom with the bottom line of $203,874 remaining for non-personnel expenditure.

Page 4 – Possible Cuts 2012-13

– The spreadsheet showed all the possible cuts in non-classroom and classroom incorporating all the changes proposed by the school site council on March 14 and the leadership team meeting with the bottom line of -$13,103 remaining for non-personnel expenditure.

Page 5 – The Cost of Salaries for Administration, Certificated, Classified in four years.

 

– K. Pringle explained Page 4 in details and suggested that when the site council meet again to discuss the fall final allocation in September, the members could decide what services and personnel to restore if there were new money.

– After K. Pringle’s presentation, M. Lau-Smith asked that each member take 2 minutes to comment on the proposed cuts on Page 4 and to try to base their reactions around the District and school priorities (District-English Language Learners, Special Education, Common Learning Assessments/Common Core; school-9th Grade Transition, Algebra, A-G Alignment).

 

1.  W. Smith – If the ASB period were taken out of the school day, the action might cause the school culture to decline.  He suggested putting the ASB period back.  He felt the AVID program is generally successful.  If the school wanted to close the achievement gap, the AVID cuts should be reconsidered.

 

2.  N. Torres – She wanted to know that when resources are scarce, how do the admin and staff corroborate so that gaps are filled.  How do department heads come together to meet the challenges?  Does a process exist?

 

– Pringle cited that the school staff does work together to resolve issues.  For example, the counseling office had asked for an additional counselor, but the idea was overwhelmingly rejected.  And hence, the item was taken off the budget.

 

3.  C. Siegel – The AVID reductions seemed detrimental as well as the English department’s elimination of one section.  She suggested restoring the AVID sections in the lower grades.  K. Pringle proposed offering two sections in the 9th grade, 2 sections in the 10th, and a single section to combine the 11th and 12th graders, when the demands often dwindle.  The 9th graders get credits for College and Career when they take AVID.  The AVID class is an elective and therefore, it does not meet the A to G requirement.

 

4.  S. DeBella – He was disappointed that the District didn’t get back to Galileo with these crucial answers.  He still questioned the steep cuts to all the schools when the District has so much in reserve.  He and P. Delaney would try to find some truth to this debacle.  M. Lau-Smith concurred with his frustration.  She wasn’t very successful at her inquiry of answers last year.

 

5.  M. Blacksher – He lamented the lack of funds and resources to maintain all the programs, which make Galileo a great school.  If Galileo got more money in the fall, he would enhance the math and science departments.  He was also disappointed that there weren’t enough resources to keep up with the fast changing technological hard/soft ware.

 

6.  J. Ring – He felt the proposed cuts were manageable.  He was aware that the proposal had the intention of decimating the non-personnel portion and replenishing it in the fall with the AP money.   He reminded us that the budget allocations were based on the old contract.  When a new contract is negotiated, it will change the rules of the game.  He prioritized keeping all the teachers and lowering the paper usage expenses.  He questioned the quality of library services if the librarian’s hours were reduced to .60FTE.  If the world language department’s demand didn’t necessitate the additional .40 FTE, the librarian’s hours should be restored back to 1.00 FTE.

 

7.  D. Page – He commented that it was difficult to reduce positions when they are filled.  He wanted to know why Galileo had gotten a bigger cut as compared to the other schools.  He felt that the proposed cuts were manageable, but cuts to the classrooms still hurt.

 

8.  J. Chau – He felt the cuts in AVID sections weren’t so detrimental.  He observed that many students had the mindset to go to colleges.  He didn’t want the ASB period cut from the school day.  The position was important because it had the responsibility to raise money to pay for graduation expenses.  Who would carry on the torch when the position is eliminated?  He preferred for the Yearbook and Journalism to be combined as a single class and be offered during the school day.  Though it might be feasible to offer it afterschool as an extracurricular activity.

 

9.  C. Lee – She wanted the Yearbook and Journalism class put back into the school day.  The Yearbook class requires a lot of hard work; having it as an after school activity would not work.  She wanted the ASB period to be restored to the school day because it had to fund raise to pay for the senior expenses.

 

10.  P. Delaney – He said it was possible for the site council to refuse signing off on the budget if they were not satisfied.  Of all seventeen high schools, Galileo placed fifteenth to receive the least amount of funding.  He questioned the additional section in the social studies department and the reduction of seven sections in the physical education department.  He proposed to add back some of the sections in PE and reduce some sections in science, since students only need two years of it to graduate.  He also proposed to offer fewer sections in Health Ed, since the demand will drop due to a smaller 9th grade class.  He would like to restore all 8 sections of AVID and fill those JROTC classes to offset the high PE class sizes.

 

11.  A. Mai – It would be difficult to have the student body advisor teach five classes and do the ASB period after school.  When that happened, it would affect the school climate.  Also, giving the advisor $2000 stipend to do the ASB activities is not equitable.

 

– M. Kyle questioned why the library would face reduced hours and services.  He as an English teacher and his department teachers use it often.  He thought it was wrong to have the classroom teachers carry the burden of all the cuts when the non-classroom staff such as the administration, counselors, and clerks escapes such reductions.  He wanted the English sections and the library FTE restored and keep technology as a priority.

– M. Moffet, English department head, felt that cuts should be done across the board and to avoid the areas where they could help the school raise its API scores and the students with meeting the A to G requirements.  The proposed cuts on page 4 concentrated on cutting sections in VAPA and English and bypassed the administration and clerks.  Though students only need two years of science to graduate, there are more sections offered there.

– After the site council members and visiting staff commented on the proposed cuts, M. Lau-Smith summarized people’s preferences and suggestions.  In order to submit a balanced budget, cuts must take place.  She looked at reducing the world language sections even more.  Students have the options of testing out the language requirement if they speak that language.  When the school reduces its elective offerings, the limitation will impact mostly the juniors and seniors, who then take TAs to fill their schedules.

– Staff has the rights to return and have a full-time position.  When cuts must be made, it is beneficial for the staff to have the position kept at a minimum of .60 FTE, when benefits kick in for the incumbent.

– M. Blacksher disseminated the “science course registration data” handout, which showed the course sign-up data in the department.  Galileo tended to offer more science electives thought students only need two years.  M. Moffet would like to see a variety of English courses-required and electives- offered in her department as well.

– M. Lau-Smith suggested cutting each clerical position by .20 FTE or reducing one position to .60 FTE.  She reiterated people’s proposed reductions in order to balance the budget:

* add back the ASB period to the school day

* restore the librarian’s hours to 1.00 FTE

* keep the 13.40 FTE in English

* reduce non-personnel fund to reflect the anticipated AP money coming in the fall

* decrease .20 FTE from a clerical position

 

– The site council members voted on the following two motions:

First motion:  to approve the possible budget discussed with the above changes.

Second motion:  to sign off on the budget, but to write a letter to protest the various key issues.

– P. Delaney recommended that the letter be written and delivered at a future board meeting.

 

 

Roll Call:

W. Smith – yes/no

N. Torres – yes/no

C. Siegel – yes/no

S. DeBella – yes/no

M. Blacksher – yes/abstain

D. Page – yes/no

J. Chau – yes/no

C. Lee – yes/no

P. Delaney – no/no

A. Mai – yes/no

M. Lau-Smith – yes/no

J. Ring – yes/no

 

 

The meeting was adjourned.

 

Minutes taken and prepared by Karin Lau

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3/14/2012 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting

 

School Site Council Meeting-March 14, 2012

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Marcus Blacksher, Stan DeBella, Doug Page, Jonathan Ring, Woodraw Smith, Patrick Delaney, Mele Lau-Smith, Claire Siegel, Nicole Torres, Jacky Chau, Clarissa Lee, Anna Mai, Nancy Lambert-Campbell, Karin Lau, Tony Payne, Katie Pringle, William Hoffland, Karen Field, Gayline Tom, Lauren Marshman, Michelle Guan, Michelle Moffet, Susan Kitchell, Jackie Alarcon,

Absent (Excused): None

X  Minutes of the previous meeting approved

 

Decision Made/Issues Reviewed

I.  Call to Order

– M. Lau-Smith called the meeting to order at 3:53 pm.  There were twelve elected members present; a quorum was established.  Introductions went around the room.

 

II.  Approval of 2/8/2012 Meeting Minutes

– P. Delaney moved to approve the 2/8/2012 minutes as presented.  S. DeBella seconded and the motion was carried unanimously.

 

III.  New Business

1.  2012/2013 SY Preliminary Budget

– K. Pringle distributed the 6-page handouts (see attachments).  She thanked J. Ring for his math wiz in helping her formulate her spreadsheets.  The attendees referred to the handouts while K. Pringle did her power point presentation.

Page 1 – Budget Allocations

The spreadsheet shows what Galileo has received in these four years:  2009/2010, 2010/2011, 2011/2012, 2012/2013.  The bottom line for next year will be a 6.9% cut in the overall budget.

Page 2 – Budget Summary

–  The spreadsheet elaborated on the following headings:  Fund, Name (of Fund), Allocated, Budgeted, Balance, Full-Time-Equivalent (FTE), Salary, Benefits, Extended Service, Non-Personnel for the six different funding sources and in the four-year span.  The six funding sources are:  General Fund Unrestricted/WSF, Special Ed/WSF Site, Economic Impact Aid/School Compensatory Education (EIA/SCE), EIA/Limited English Proficient (EIA/LEP), Prop H PE, Prop H Arts.

Page 3 – District & School Site 2012-13 (Version) A

Page 4 – District & School Site 2012-2013 (Version) B

Page 5 – District & School Site 2012-2013 (Version) C

Page 6 – The Cost of Salaries for Administration, Certificated, Classified in four years.

 

– Categorical funds such as EIA/SCE and EIA/LEP come with many restrictions; therefore, the money could not be used for classroom personnel.  The admin would like to access the money without being out of compliance.  K. Pringle is waiting to hear back from the State/Federal office.

– Galileo offers the JROTC program.  Currently, Galileo pays for a .50 FTE, the Army pays for a 1.00 FTE, and private fundraising pays for the other .50 FTE.  The military mandates that these two FTEs to co-exist.  When that stipulation does not happen, the school will be out of compliance, which Galileo has gotten out of this year.  The school will have one year to fix the problem.  At this juncture, the private fundraising effort has raised around $20,000.

– The school can’t sign the students up for JROTC.  They have to opt in to the program.

– The Version A proposal is the starting point of discussions of where cuts might happen.  The leadership team met over the course of a week to dissect the proposal. During such meetings, each team member had the opportunity to speak in favor or against the specified cuts in the proposal.  Subsequently, Versions B and C were created incorporating the team’s input.

– M. Lau-Smith clarified that if the council could not reach a consensus of a proposed preliminary budget today, another meeting will be called.  She also set the perimeter that advocacy of a program or position cut is not preferred.  She realized that any cuts to Galileo would be detrimental.

– She summed up that the three scenarios involved cuts in the same departments.  Then in Versions B and C, the ASB period is deleted and replaced with a stipend of $2,000 as a form of compensation.  And Version C shows a deficit of $65,371 after all the cuts are implemented.

– J. Ring cited that the school is required to put 2% of its total budget, which is $177,513 towards non-personnel.  He would like clarification on what fund is allowed to make up this 2%.  He commented that Galileo would receive fund for the AP exams taken, but that the fund won’t come until in the fall.  He would like to know if Galileo could use this money towards the 2%.  He also would like to know how restrictive is the categorical funds and the assurances of the Career Tech Ed support to fund teachers.  He questioned how many students actually double up by departments.

– K. Pringle explained that the school could not plan on the use of the AP exam fund because it doesn’t exist in the budget allocations.  When she gets a confirmation of the money, she can then zero out the non-personnel and will later replenish it with the said fund.  This strategy will free up designated money to fill more FTEs.

– L. Marshman, the AVID counselor, explained that the program recruits its participants, whose GPAs are between 2.5 to 3.30, in the 8th grade.  Once in high school, they take the AVID class all four years.  They learn organizational skills, get tutorial support, receive elective credits, and by the senior year, 90% of them get into a 4 year college.  Currently there are two sections per grade level and are taught by four teachers.  If the eight sections are cut down to five, around eighty students will lose out and the program can only offer one section per 10th, 11th and 12th grades.  If she cuts the 9th grade sections from two to one, the overflow will impact the College and Career sections.  The 9th graders get the College and Career credit for their AVID class.

– Currently Galileo pays for .50 FTE of J. Alarcon’s position and the Peer Resource office matches the amount to bring the PR position to a 1.00 FTE.  J. Alarcon teaches three sections of Peer Helping and one section of College/Career.  The proposed budget is to consolidate all three sections of around fifty enrollees into two sections of twenty-five each.   But J. Alarcon’s argument is that she will need all three sections to maintain her program.  The small class sizes allow her students to collaborate and institute projects to benefit the school community.

– The Visual and Performing Arts (VAPA) department will go from current 20 sections to 18 sections in the proposed budget.  The cuts will impact the one-year graduation requirement.

– Students need two years of Physical Ed to graduate.  Some students meet this requirement by taking JROTC and/or playing team sports.  The cuts of 2 FTEs will not allow students who fail the fitness test to retake PE and will increase class sizes.

– Students are required to take 4 years of English, 3 years of science, 2 years of math, etc. to graduate.  But in order to be competitive to get into a college of choice, students often times take the recommended years by UC, such as 4 years of science and 4 years of math.  These increases explain why the enrollment numbers in the science and math departments are higher.

–  It was suggested that the English Language Development (ELD) department’s section numbers be included in the English department’s figures, because ELD counts as one year of English requirement.

– M. Moffet, English department head, pointed out that the elimination of 1 FTE in her department is disproportioned to the cuts in the math and science departments.  She cited that the Early Acceptance Performance (EAP) results pointed to that 24% readiness of juniors performing rigorous work.  The ideal class size for English teachers to maximize learning and teaching is 25 students, not the proposed 31.9.  English teachers spend an average of 15 hours per week to grade papers.  And the department as a whole contributes to the high CST achievement level, not math or science.  And yet, the department is taking a bigger cut.

– M. Blacksher commented that the overall enrollment across the District had gone down.  Galileo will likely not see an increase of enrollment in the fall.

– A member questioned how was the ASB stipend of $2,000 determined.  It was set arbitrarily.  It was suggested to increase the amount.

– All three versions proposed to eliminate Yearbook and Journalism during the school day and implement them as part of the Futurama after school program.  The Yearbook class might survive the move because students still want to see the finished product, but Journalism will likely lose its appeal.  When the move takes place, students can get credits as long as they put in the required instructional minutes.

– Drama is a good elective class to offer to EL students, because it encourages the students to express themselves using English.  But it doesn’t look promising at this austere financial time.

– P. Delaney questioned if Galileo is heavy in clerical support.  If we are, he proposed to streamline the duties of the secretarial staff, so that a reduction in classified personnel is possible.  M. Blacksher cited that schools, which take this measure, don’t function well.

– W. Hoffland, a PE teacher, expressed his concern for the 2 FTE cuts in his department.  He said the PE enrollment numbers are askew because PE teachers used to indiscriminately sign off on students, who participate in team sports, to get PE credits.  He reflected that PE teachers are more reluctant to do so now.

– M. Lau-Smith asked if Galileo will receive more students in the fall, therefore, the school would see an increase in its budget allocation.  K. Pringle shared that she was told that Galileo should not expect to get more money even if the City releases its rainy day fund.

– M. Lau-Smith would like to get some answers to these questions before the site council meets again next Wednesday, March 21.  If the site council doesn’t have the answers, it will prevent them from making a sound decision.  In that case, they will revoke signing off on the preliminary budget, which is due on Friday, March 23, 2012.  M. Blacksher cautioned that it is imperative that he turns in a balanced budget.  K. Pringle will get some answers for the site council by next Wednesday.

Questions such as:

i.  Is it a guarantee that Galileo will get the AP money in the fall?

ii.  In what areas can Galileo use the categorical funding-EIA/SCE and EIA/LEP?

iii.  Why does Galileo have 7.4% cuts to its budget when the District has millions in reserve?

iv.  How does the school use its non-personnel fund?

v.  Can the school reduce its required 2% in non-personnel and replenish it in the fall when the school gets the AP money?

 

IV.  Old Business

1.  BSCWG Updates

– The council did not have time to address this agenda item.

S. DeBella moved to adjourn the meeting.  P. Delaney seconded and the meeting was adjourned at 5:42 pm.

 

Minutes taken and prepared by Karin Lau

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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