9/15/2011 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting

 

School Site Council Meeting-September 15, 2011

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Marcus Blacksher, Doug Page, Jonathan Ring, Woodraw Smith, David Zeeman, Patrick Delaney, Mele Lau-Smith, Claire Siegel, Nicole Torres, Clarissa Lee, Anna Mai, Terry Sio, Jessica Suen, Karin Lau, Nancy Lambert, Tony Payne, Katie Pringle

Absent (Excused):  Jacky Chau, Lisa Mai

X  Minutes of the previous meeting approved

 

Decision Made/Issues Reviewed

I.  Call to Order

– M. Lau-Smith called the meeting to order at 3:36 pm.  There were ten elected members present; a quorum was established.  Introductions went around the room.

 

II.  Approval of 5/11/2011 and 8/31/2011 Meeting Minutes

– D. Page moved to approve these minutes as presented.  C. Siegel seconded and the motion was carried unanimously.

 

III.  Old Business

1.  SSC Student Rep

– The site council voted in May of 2011 to have one of the three SSC student reps to be elected school wide and the other two reps continued to be elected via the ASB election process.  But the ASB Constitution was written that the following three positions were also elected to serve on the SSC:  business vice president, corresponding secretary, and student body advisory council rep.  Apparently the information given in the May meeting was inaccurate.  M. Lau-Smith will work with K. Lau to come up with a plan on how to achieve the objective without disrupting any traditions.

2.  Updates on School Programs

– The 9th grade Special Ed classes were extremely large.  The school needed to hire another Special Ed teacher to level out the class sizes.

– The District had determined the following as the top three district and high school priorities to focus on this year:  9th grade transition, common learning assessment (CLA), and the “A to G” requirements for CSU/UC.

 

IV.  New Business

1. Fall Final Budget Allocation

– K. Pringle passed out the green handout titled “Galileo Academy Fall Final Scenario A Budget Summary”.  The summary listed the different funding sources that Galileo got for this 2011/2012 school year.  In general, the school had received $50,000+ more money in the Weighted Student Formula fund than the scenario A preliminary budget.  After buying all 98.5460 FTE, there was $263,105 left for non-personnel expenditures.  Galileo also received other categorical funding, which had a targeted student population and purpose:  Economic Impact Aid/State Compensatory Ed (EIA/SCE), Economic Impact Aid/Limited English Proficient (EIA/LEP), Prop H PE and Arts.

– For the ELD department, the EIA/LEP fund paid for .90 FTE and had $91,664 left for non-personnel expenditures.   Of this fund, $16,000 will be used to extend Helen Chan, a Chinese speaking clinician, from 4 days a week to 5 days, so she could be at Galileo full-time to support these additional EL students.

– K. Pringle hoped to distribute the departmental allocations soon so that department heads could start accessing their funds to meet their needs.

– Though Galileo had received additional EL students year after year, only the initial year when the school had gotten $250 extra budget allocation per student.

– Galileo had received an accurately calculated amount of Advanced Placement (AP) Specialty funding, but the formula used was based on the District’s inaccurate calculation of the AP exams taken.  Galileo students took 696 exams in May 2011; and therefore, the amount allocated was $504,875.

– The current contract between the district and UESF requires the district to fund an AP prep for every 20 students who take an AP exam.  Due to an accounting gimmick, the district has effectively changed the formula to an AP prep for every 24 students.  This is a contentious issue between the two parties.  It is advisable for the school to document any discrepancies.  (Information provided by J. Ring)

– Galileo also received Prop H Library, Arts, PE, and Athletic funds.  The SF voters approved this proposition to allocate funds to these programs in all the SFUSD schools.  The sunset (end) date was rumored to be in 2012.  If that is the case, voters are urged to vote for it again in 2012.  Without these funds to support these programs, they tend to be the first to be eliminated when budget constraints surface.

 

2.  Follow-up to Letter to Nancy Waymack

– The initial letter to N. Waymack had asked why the $250 extra per Newcomer student was not included in the SY 2011012.  According to K. Pringle, the $250 allocation was for the initial year only.  Based on this the follow up request will not ask for further clarification on this point.

The follow up request will ask about the rationale in the funding formula between Scenario A and B and why the AP funding amount calculated by the District is based on24 students rather than 20 students as per the current contract between the District and UESF.

 

3.  Other New Business

– Community meetings will be held in the Mission neighborhood on Wednesday, 9/21/2011, in the Bayview neighborhood on Thursday, 9/22/2011, in the Richmond/Sunset on Wednesday, 9/28/2011, and lastly, in Chinatown on 9/29/2011.  Dinner and translation will be provided.  Phone calls home and auto dialer messages have gone out to promote these meetings.

– Based on T. Payne’s data presentation of student demographics, Galileo showed a large Chinese student population, and yet, the African and Latino counterparts were unusually small.  Galileo needed to step up its effort to recruit more of these underrepresented students.  K. Pringle and T. Payne plan on visiting some selected middle schools to promote Galileo.  Galileo should also participate in those private and Catholic schools’ high school fairs to heighten its exposure to that segment of population.

– P. Delaney told the council to be watchful of the movement organized by the “StudentsFirst” organization.  The organization would be sponsoring propositions, which would reform our student assignment system and more.

– K. Lau passed out the “College Presentations” handout, which listed some random colleges visiting Galileo in the months of September and October of 2011.  A member questioned how these colleges got on the list because they were all non-systemically represented.  N. Lambert explained that the proactive college reps called and got their schools scheduled.  A member suggested a system was needed.  The school might consider inviting colleges that teachers had graduated from.

 

N. Torres moved to adjourn the meeting.  C. Lee seconded and the meeting was adjourned at 4:29 pm.

Minutes taken and prepared by Karin Lau

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8/31/2011 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting

 

School Site Council Meeting-August 31, 2011

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Marcus Blacksher, Doug Page, Jonathan Ring, Woodraw Smith, David Zeeman, Patrick Delaney, Mele Lau-Smith, Claire Siegel, Jacky Chau, Clarissa Lee, Anna Mai, Karin Lau, Tony Payne, Katie Pringle

Absent (Excused): Nicole Torres

X  Minutes of the previous meeting approved

 

Decision Made/Issues Reviewed

I.  Call to Order

– J. Ring called the meeting to order at 3:35 pm.  There were eleven elected members present; a quorum was established.  Introductions went around the room.

 

II.  Approval of 5/11/2011 Meeting Minutes

– Minutes were not available.  The item will be tabled to the 9/15/2011 meeting.

 

III.  Old Business

1.  Updates on Spring Prelim Budget

– K. Pringle handed out the “District & Schoolsite 2011 A” budget worksheet.  It was a great relief to be given the Scenario A budget allocation, which meant that the school was able to restore all the programs and hire many teachers.  The notable increase was in the World Language department, which added two new teachers, one for Chinese and the other for Spanish.  The Fall Final budget will be given to the site after the 10-day count.  It will likely remain the same as the prelim budget.

– Currently, Galileo has an enrollment of 2,184 and has space for 40 more EL students.

– None of the District staff had gotten back to M. Lau-Smith regarding the letter she’d sent asking for clarifications on three budgetary issues:  1.  Clarification on where the Newcomer funds are accounted for, 2.  Confirmation that the AP funding formula matches the funding formula in the contract per the UBC grievance, and 3.  Rationale for why Galileo is receiving a disproportionate share of the budget shortfall in Scenario B and a greater budget decrease overall than any other school.  Though the content may no longer be relevant since the school received the Scenario A budget allocation, she will press on and resend an updated version.

– P. Delaney had updated the Balanced Scorecard based on the teleconference held on Wednesday, May 18th.  Prior to May 18th, all the site council members were asked to review the BSC and submit any comments to M. Lau-Smith.

 

2.  Updates on School Programs

– M. Blacksher, principal, was pleased to announce that Galileo had received the Scenario A budget allocation and therefore, the school was able to keep all of its programs, hire many teachers, and fill the AP Curriculum assistant principal position, which is Tony Payne.  These newly hired teachers enabled the school to open up more Chinese and Spanish language classes and advanced placement (AP) classes as well.

– Due to the fact that Galileo has a Newcomer Pathway, the school will continuously receive EL students until the school reaches its capacity.  Right now, there is room for 40 more EL students.  By then, Galileo will be one of the few high schools with a high number of EL students.  The admin needs to assess their impact in test scores and in the enrollment of the general ed classes, i.e. math and science.  Another crucial point is what the school can do to support them throughout their high school years.  Many recently admitted EL students are more fluent in their English proficiency than in the past.  These students start out in the intermediate levels and up.

 

IV.  New Business

1.  School Data Overview

– T. Payne presented a slide presentation titled “Building on Our Strengths, Galileo High from 2007 to 2011”

2nd slide – Student Ethnic Representation.  It shows a big demographic shift from 2002 to 2010; increase in Chinese to 60.7%, decrease in African American to 5%, decrease in Latino to 10.1%, etc.  What factors caused these shifts?  They could be because more students are attending Galileo from the Sunset/Richmond districts, African American families moving out of the city, Latino families being assigned to other high schools, etc.

3rd slide – Program Participation Profile.  Out of 2,149 enrollees, 23.2% are ELL, 7.4% Special Ed, 54.1% Educational Disadvantaged Youths, 32.9% Gifted and Talented, 54.8% Free Lunch, 12.2 Reduced Lunch.  It is important for families to apply for the free/reduced meal program even though the students don’t eat at school.  The correct percentage can bump up our Academic Performance Index (API), when Galileo is compared authentically to similar schools.

5th slide – CST English Language Arts (ELA):  School Level Trends.  27% of the African American students scored at the proficiency level.

7th slide – CST Math:  School Level Trends.  Galileo is performing well in math; only second to Lowell High School.

10th slide – Achievement Change Schoolwide.  The chart shows the number of students in Far Below Basic, in Below Basic, in Basic, in Proficient, and in Advanced.  Oftentimes, the difference between Basic and Proficient is merely one correct answer.  Since the State doesn’t use a scale score, it doesn’t show the details.

11th and 12th slides – Achievement Change Schoolwide of African American and Latino in ELA.  Since their numbers are so small, the school can identity who these students are and support them.  Department chairs should get access for all the students in Data Director.  The request must come from the principal.

15th slide – Achievement Change Schoolwide of African American in Math.  The chart shows their math scores two years in a row.  The students were tested in Algebra the first year and Geometry the second year.

20th slide – CA High School Exit Exam Requirement Schoolwide.  The chart shows the percentage of 12th grade students, by subgroup, who meet the requirement.  Galileo seniors do very well and have a high passage rate.

– By 2014, all SFUSD graduates will be CSU/UC eligible.  The EL students have a harder time to meet the 4-year English requirement for CSU/UC.  There will be an after-school class designed for the EL students to get caught up with their four years of English.

 

2.  2011/2012 Meeting Dates

– Here are the revised meeting dates:  Thursday, September 15 (same night as the Back-to-School Night), October 12, 2011, November 9, 2011, December 7, 2011, January 11, 2012, February 8, 2012, March 14, 2012, April 11, 2012, and May 9, 2012.

 

3.  Addendum Items

– M. Lau-Smith will draft a letter to thank Janet Shultz for her support.

– J. Chau is looking for ten students to be involved in the mayoral elections event. The only requirement is that these students have a flair for local politics.  D. Zeeman suggested that he sends this information to the social studies teachers and asks them for recommendations.  Teachers may give these students extra credits

– The site council would like to formally thank Gayline Tom, the PTSA president, for providing delicious chocolate chips cookies at this meeting.

 

D. Page moved to adjourn the meeting.  D. Zeeman seconded and the meeting was adjourned at 4:45 pm.

Minutes taken and prepared by Karin Lau

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5/18/2011 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Via telephone  at 3:30 P.M.

 

School Site Council Meeting-May 18, 2011

Present: Doug Page, Jonathan Ring, Woodrow Smith, David Zeeman, Patrick Delaney, Mele Lau-Smith, Claire Siegel, Diane Lee, Katie Pringle

A quorum was established and the meeting began at 3:48pm

The purpose of the meeting was to review the SY 2011/2012 Balanced Score Card/Single Plan for Student Achievement.

The attached document reflects the changes proposed by Patrick Delaney (as inserted text). Mr. Delaney explained that the proposed revisions aim to carefully support the contract’s language and intent regarding shared decision making. The only school site decision-making bodies, per the contract, are the UBC and SSC.  School “leadership teams” — which are virtually ubiquitous in the district and often misunderstood — are advisory only.  Shared decision making at the site level is between the administration and the UBC and the SSC.

 

SSC members presented reviewed the changes and the following changes were made:

 

  1. Page 8, #2: Keep as is
  2. Page 8, # 5: the following language was inserted: With careful intention to contractual issues”
  3. Page 8: #9: delete entirely

 

Patrick Delaney made a motion to accept the revisions with the additional changes as discussed.  Claire Siegel seconded the motion.  All in favor. Motion passed.

 

SSC members present reviewed the rest of the BSC and agreed on the following changes (also in red in attached document):

 

  1. Page 14, # 1: Insert text in the beginning of sentence: “Continue shared decision practice to develop programs to support 9th grade transition such as…..”
  2.  Page 17, # 3: Insert text in the beginning of the sentence:  “While keeping the integrity of classroom learning time, expand opportunities for relevant off-campus learning and hands-on constructivist learning.”
  3. Page 22, #1: Replace “grades” with “progress”
  4. Page  22, #2: Delete #2 strategy and replace with:  “Continue to support at least four community meetings.”
  5. Page 22, #2: Delete #2 evidence and replace with: “# of community meetings”

 

Patrick Delaney made a motion to accept the revisions with the additional changes as discussed.  Claire Siegel seconded the motion.  All in favor. Motion passed.

 

Meeting adjourned.

 

4/6/11 Meeting Minutes

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

Galileo Academy of Science and Technology

1150 Francisco Street, San Francisco, CA  94109

Room 210 at 3:30 P.M.

Location and Time of Meeting

School Site Council Meeting-April 6, 2011

X  Agenda Attached

X  Attendance/sign-in attached

Present:  Doug Page, Jonathan Ring, David Zeeman, Mele Lau-Smith, Claire Siegel, Diane Lee, Frank Wu, Michelle Zhang, Karin Lau, Katie Pringle

Absent (Excused):  Vicki Pesek, Woodraw Smith, Patrick Delaney, Nicole Torres

X  Minutes of the previous meeting approved

Decision Made/Issues Reviewed

I.  Call to Order

– M. Lau-Smith, chair, called the meeting to order at 3:41 pm.  There were eight elected members present; a quorum was established.

II.  Approval of 3/9/2011 Meeting Minutes

– D. Zeeman moved to approve the 3/9/2011 meeting minutes as presented.  F. Wu seconded and the motion was carried unanimously.

III.  Old Business

1.  WASC Visit Update

– At the wrap up session, the WASC visiting committee had nothing but positive comments about their visit.  Galileo will know the accreditation result in June.

2.  Spring Prelim Budget Update

– The letter to the Board of Education was sent on Thursday, March 24, 2011.  So far, the school or the site council has not received any response. M. Lau-Smith will give the District another week or two and she will send them a reminder.

– The prelim budget was submitted on Thursday, March 24, 2011.  It was in the news that there wouldn’t be a June election; therefore, schools will have to go with their scenario B budget plan.

– The City has set aside some rainy day fund and the District has been a recipient of it for two years in a row.  We don’t know if the District will receive any money from it this year.   If we do, we won’t know the amount until later.

IV.  New Business

1.  Site Selection Committee Questions

– Nominations to be on the site selection committee had gone out and names had been submitted.  On Tuesday, March 29 (over spring break), the nominees held a telephone conference call and the final selections were determined with the results as follows:  K. Pringle, D. Page, J. Ring, B. Grinnell, K. Golata, P. Delaney, A. Wagner, N. Torres, C. Siegel, M. Lau-Smith, F. Wu, M. Zhang.

– The principal interviews will take place on Saturday, April 16, 2011 at 8:30 am at Roosevelt Middle School.

– The interview questions will have input from two sources; the District will have their own specific questions and the site does, too.  A. Wagner had gone to the administrative selection committee training the day before this meeting.  She told the council that on the day of the interviews, each candidate would have a set amount of time (between 30 to 45 minutes) to answer all the questions.  The District would like the site to come up with five site- specific questions.

– M. Lau-Smith passed out the guidelines on how the site’s interview questions should be formulated.  At the end, the site-specific questions should encompass the following concepts:  vision, achievement gap, teaching experiences, professional development, school culture, student interaction, parent involvement, budget issues.  M. Lau-Smith will incorporate all the ideas and suggestions discussed at the meeting and will finalize composing the questions.  She will email the draft questions to the committee members for review and give feedbacks.

2.  Telescope Project

– There are no updates at this juncture.  D. Zeeman admitted that he couldn’t manage the project without any assistance.  K. Pringle hasn’t had the time to pursue it.

3.  Funding Requests to SSC

– Often times, clubs or classes come to the site council meetings to solicit donations.  Unfortunately, the School Site Council doesn’t have its own discretionary fund to grant requests.

The site council would like to formally thank Gayline Tom, the PTSA president, for providing refreshments whenever she comes to these meetings.

C. Siegel moved to adjourn the meeting.  D. Page seconded and the meeting was adjourned at 4:36 pm.

Minutes taken and prepared by Karin Lau

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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