Leadership Team/Department Heads Meeting Minutes – April 8, 2014

April 8, 2014



Leadership Team/Department Heads Meeting








Marcus called the meeting to order at 11:20am.



Leadership Team Agenda



I.          Homeroom/Bell Schedule Discussion Report


Joseph said VPA wanted to do without homeroom, and wanted to return to the 2011/2012 Bell Schedule.  Homeroom was scheduled just for necessary activities.


Mr. Machtay said it is important to have G-House TV on both days, as PE students would not see it if there was only one weekly broadcast.


Spec. Ed.  Yes on homeroom, no blocks, CPT once a week for 2 hours.


Social Studies—close vote.  Some supported homeroom— as teachers and students can take care of business, mini-break, sense of community.  Most would vote to get rid of homeroom.  Schedule wise would like to end consistently and CPT time in the afternoon.  With morning CPT time students were still late.  Starting homeroom at 8am would mean many would be late.



Science—discussion centered on blocks and the academies and pathways and science classes would be destroyed without the blocks.  To even think about changing it now for next year would be a big problem.  CPT should be in the afternoon.  Homeroom—his department did not want to touch homeroom if the blocks would disappear.  Members were split on homeroom.



World Language—her department wanted to keep homeroom but would like a nutrition break and allow students to eat during homeroom.  Block periods are very long and the homeroom is like a break.  One member suggested 1 homeroom a week.  One of her department members mentioned grade level meetings in past years during homeroom in the auditorium.  Some felt CPT time should be once a week.



ELD—Her department likes homeroom—relationship with kids, break, take care of business.  Why are we talking about changing the schedule at this late date?  She said the year without homeroom it was difficult to locate kids.  They like the blocks.  CPT in the afternoon.



Counseling—they do like homeroom to pass out papers, etc.  They will allow the teachers to make the decision.  Jo suggested not talking about doing away with something, but can we talk about consequences for not attending homeroom? Lisa told of a parent she talked to at the truancy meeting who told of students going to the wrong homeroom to be with friends.  There was also discussion about teachers not knowing their homeroom students.




PE was split—they do not have homeroom right now.  CPT time in the afternoon.



Stan asked if anyone checked with Eugene Wing and the competition between the classes.  How would eliminating homeroom affect his activities?



Lisa said the English department was split and she could get no feedback from Math.


Administration was leaning toward eliminating homeroom.  Lisa said with educational research, homeroom is effective if there is a curriculum.  Alicia said it is effective for giving students a break.


David hears the logic of the break and the logistics of passing out materials, etc.  Are there other ways to make this work?


Ray said it is easy to pull Special Ed students out of homeroom rather than their classes.


Without homeroom, Jo would have to defer to English and History classes to distribute information.  That would be disrupting academic classes.  Then materials would have to be sorted by each class.



Math said no homeroom.  Marcus said the administrators will talk it over.



II.         Final Exam Schedule


–Lisa mentioned that the final exam schedule—first final is 2 hours and 5 minutes in length; second schedule is 1 hour and 55 minutes.  Everyone felt the periods should be even.  The schedule will be readjusted.



III.       Debrief of Truancy Meeting


–Marcus said it was so bad and it was effective in some ways.  Next year when A2A is working, Synergy is working, the meeting will be planned better.  Marcus said the homeroom truancy was quite large.  Marcus told of a parent who was encouraged by the students and she caused a problem in the discussions.



A2A is the system that generates letters to the parents.  These letters are sent out automatically through the district.  The district did not want us to interfere with the letters.  Nancy gave a history from last year.  We have not had an auto dialer this year, so many families are finding out quite late about their children’s absences.


–Joseph asked if this will be better next year.  Nancy said there is hope the attendance will be online next year.  There is nothing certain about this yet.  Nancy said we need the auto dialer, but we will not get it unless we have online attendance.  She said we have 300 students who are absent every day and it is impossible to call all of these students.


Marcus said he would ask teachers next year to call parents if a student has been absent 3 or 4 times.


The counseling office does send out D & F letters.



Jo said there were positives from the meeting—lots of parents attended.  She encouraged teachers to let counselors know which students are not attending class.


Ray asked about phone numbers that are not working.  Jo suggested checking the emergency cards but even these numbers could be incorrect.  Marcus said Mr. Westry should make a home visit to get the contact information.



IV.        After School Study Hall/Homeroom Club


–Alicia said this came out of the truancy meetings.  She talked of activities she did with her students and one of the ideas parallels the Principal’s Book Club.  She mentioned Asian students getting together to get their homework done and it is also a social activity.  She would like to open up her room after school to start this.  She has many Latino students.  This way the students could get their homework done.  She said some students don’t go to class as they are behind.  They don’t understand their books at times.  They could help each other and possibly have food. 


Members agreed that this is a great idea.  David mentioned some schools have a study hall built into the day.


Ray called it a Peer Tutoring Program and said it is a great idea.  Alicia has formed relationships with these students.


Lisa suggested getting the snacks through the Excel After School Program.  The program will deliver the snacks.


Marcus mentioned Loan Ly’s “Slacker’s Club.”  Joseph said there are teachers who are here and are already having homework clubs.  Joseph would like to see these teachers get compensated.  He suggested some of the funds that go to Excel could go to these teacher.  There are rules that govern this.  Certificated Teachers can get paid after school for credit recovery, but not enrichment activities.



Marcus said study halls would require a certificated person and this is a budget issue.  Ray said they are trying to eliminate their Study Skills classes, as the students do not take it seriously.



Department Heads Agenda



I.          Student Teachers


Lisa will send an email about SF State and student teachers.



II.         CPT during STAR


Next week there will be 4 block days.  There also be 4 CPT’s. Monday and Tuesday next week will be Curriculum and Cluster.  Wednesday and Thursday—what was previously planned.  Wednesday will be grading, Thursday, Departments.  Following week Tuesday would be an extra department day, Friday everyone can leave early.


Stan asked about the attendance strips.  Lisa will check on this.



Blocks will be as follows:  Monday—odd periods, Tuesday—even periods,  Friday—odd periods.



III.       Master Schedule


Nancy thanked those who turned in department preferences on Google Spreadsheet.  Nancy asked Ethan to let her know.  Nancy said they will start doing the schedules this week.


Kathleen asked if there will be a Newcomer Pathway.  The answer is Yes.  Nancy said these students do need to be in the general population as well as their own classes.




Meeting adjourned at 12:20pm.



Leadership Team/Department Heads Meeting Minutes – Marcy 25, 2014

March 26, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:25am.



I.          Master Schedule


–Nancy thanked everyone for their placement information.  She explained the process of merging the information.


–Concerning the department preferences, she asked everyone to continue to work off the form the Counseling Office provided.


–Lisa can provide a copy for everyone of the document they unshared to merge.  Let us know if there are any changes.


–Lisa asked anyone who is concerned about the Master Schedule to please meet with her.


–Michelle asked if counseling is still checking in with students who are moving from regular classes to AP and all the implications.


–Mat asked if they should specify .8, AVID, etc.  Nancy said they should include these titles in the preferences to teach.


–Joseph asked about students who are requesting an upper level class, but have not gotten the teacher’s signature.  Nancy said to let her know about these situations.



–Nancy said the district put out master schedule abilities for Nancy and Lisa but not the counselors and they have not loaded the students yet.



II.         Electives


–Michelle mentioned that 3 electives might come out of her department.  She asked what right of veto the department would have.  She also asked about protocol for suggesting electives.  One of the electives suggested for her department came from another department.


–Marcus said he did not have an answer for the protocol yet. 


–Journalism, Creative Writing and Public Speaking are the 3 electives.  Journalism and Creative Writing have a history with the English Department.  Public Speaking was thought of for ELD, but general ed. students could sign up.  This would be an elective based on the A – G.


–Nancy mentioned the UBC and the Leadership Team has charged the administration with finding electives so we do not have so many TAs.


–Ray said electives should be content neutral and not pulled from any department.


–Any credits in a department that exceed the requirement for that department are elective credits.


–Marcus suggested we table this until next week after members have time to think about this issue.



III.       Star Schedule?


–Mat asked about which weeks were given to STAR testing.


–Katie said the Week of April 14th and April 21st.  Wed and Thur blocks will always stay the same.  There will never be 2 consecutive days of the same block.


April 18th and 21st will be regular days.  Week of April 14th blocks begin on Monday.  The week of April 21st blocks begin on Tuesday.


–11th graders get tested in English and Math in their classes.


–10th graders get tested on Life Science.



IV.        Riso (Department Allocations)


–Mat asked if every department had their own Riso machine.  The answer is “No.”  Mat asked if next year they could see which departments already have Risos when the allocations are divided up.  Doug agreed with this.  Some departments do not use the Riso machines.


–Suggestion was made for every department to purchase their own Riso machines.


–Science, Math and World Languages have their own Riso machines.


–Katie explained that they gave departments more money as an entire community.  In the future departments may get less, so there are funds for items the entire Galileo community needs and uses.


–Lisa mentioned the Riso supplies are purchased from the general funds.



V.         Senior Homeroom Meeting



There will be a Senior Homeroom Meeting on Thursday, April 10th.  The Panorama Photo will be Wednesday, April 9th.  There will be a speaker coming in to talk to the students about Frisco Day.  Jo asked for understanding of two Senior events in the same week.


–Seniors will be late to 3rd and 4th periods that week.



VI.        BCC Audit


–Lisa gave the group feedback on the audit yesterday.  The visitors were impressed with what they saw.  They visited classes, met with a parent and with the administration.  They wished the district would provide more support to this project.  They also said they would like to hear more students talking in the classrooms.


–Marcus said we do need to work more with the student voices—group work, etc.  There was talk of arranging the classrooms so group work is easier.



VII.      Final Exam Schedule


–Marcus distributed the Final Exam Schedule for the Spring 2014.


–Michelle mentioned difficulties in her department with grading.  She asked about what time grades would be due.  Lisa said Friday at 2:00pm.


–Michelle asked if the exams could start a day early—the previous Friday.  Tuesday and Wednesday would be exams and then Thursday a make-up day and then Friday the last day of school.



–Graduation is on Wednesday afternoon.


–1,2 on Friday, 4,6 on Tuesday and 3.5 on Wednesday.  Question was would this conflict with the Senior Breakfast.  Thursday and Friday will be full days.



VIII.     Bell Schedule


–Doug presented a bell schedule that he and Joseph and Jonathan came up with.  One difference is to move the CPT to before school on Wednesdays and Thursdays.  He discussed the history and the fact that Lowell has later starts.  This schedule banks 5 minutes per week and has no homeroom.  The school day ends at 3:10pm every day.


–With no CPT at the end of school, students can get tutoring and extra help right after school.


–Ray said the morning bus would be a problem.  The busses will have to alter their schedule, but elementary school and middle school busses run then.


–Kathleen said we also have not decided to eliminate homeroom.


–Ethan said this schedule would be a concern with athletics.  Students are missing too much class time.  With CPT at the end of the day, students are not missing as much class time.  There are over 350 students participating in sports.


–Ray also said that first thing in the am is when many of their IEPs are done as parents are working.


–Marcus asked if we are in agreement with eliminating homeroom.  Spec. Ed likes it, ELL likes it, Michelle could not provide an answer, Math said they would like to eliminate it.


–Marcus asked the group to check with their departments on preferences.



IX.        Miscellaneous


–Lisa asked about the Truancy meeting tomorrow.  She mentioned it will affect 3rd period, as it is mandatory for those students summoned to attend.  Nancy said it affects over 380 students.


–Nancy will try to provide everyone with a list of who should be there and who actually signs in to the meeting.  Students and their families are supposed to attend.  Nancy said this is called a Civil Summons.


–Joseph asked if the list could be in an excel document so it could be sorted by grade level.



–Ray talked about thinking of eliminating the block schedule.  Stan said it would destroy the academies.  Ray’s suggestion was to have double periods for the academies.


–Doug suggested a rolling schedule.


–Marcus said that would make it difficult for CPT.



–Lisa said we would have to see what our priorities are and sort out the schedules.



Meeting adjourned at 12:15pm.


Leadership Team/Department Heads Meeting Minutes – March 18, 2014

March 18, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



I.          Classroom Announcements


–David said 4th and 6th periods there are many announcements.  These announcements are made by staff other than Bettie.  He asked the group for feedback.  Michelle said they are annoying.  Most of these announcements could be made during 4th period announcements.  Some are also done during CPT, which is also interrupting.


–David said that announcements should go through Bettie or the 4th period announcements.  Once someone else starts announcing then it gives other staff the idea they can also announce.


–Jo said many of the announcements at the end of 4th period are about lunchtime activities.


–Someone suggested having announcements at the end of 4th period.


–Lisa suggested we keep announcements at the same time and if necessary change next year.



II.         WASC


–Lisa reviewed the day with WASC.  The WASC visitors knew that we had a lot of staff and administration changes.  They saw consistency in the classrooms and progress from their last visit.  They did say we are in the discussing and talking about stage of our action plan items. They said that we need to move more in the action plan stage.  They indicated we are fine and we will have another self-study in 3 years.


–Marcus thanked everyone for being prepared and doing what you do.



III.       BCC Audit


–Bilingual Community Council—Lisa explained the composition of the BCC.  Their focus this year is duly identified students—ELL and Spec. Ed.  They will come again this coming Monday.  They will visit classrooms that were visited last week by the district people.  The district liked what they saw last week.  Lisa will email everyone about this.  They will just observe and will not expect a conversation.  Feel free to tell the students who the visitors are.



IV.        Xerox Overage $2100


–Marcus said this is an overage bill.  We need to be mindful of how many copies we are making.  He asked the group to relay this to their teachers.



V.         Homeroom


–Lisa said we talked about this several weeks ago.  She distributed some possible schedules if we eliminate homeroom next year.  M, T and F are the same.  4th period has an additional 5 minutes for announcements, so dismissal would be at 3:10pm.  Wednesday we would eliminate homeroom and add a 5-minute announcement time at the end of 5th period.  On Thursdays 4th period would be 20 minutes longer for G-House TV—either at the end or beginning.  Wednesday we would get out at 1:55pm and Thursday at 2:10pm.


–Ray mentioned the bus schedule and they control our dismissal time.


–Joseph did not like the inconsistency of lunch each day.


–Josephine was not sure having G-House TV once a week that it might not be fair to the kids who are a part of the broadcast.  Lisa said Hank Machtay was OK with once a week.


–Ethan asked about G-House TV for PE students.


–David said once a week for G-House TV might get more faculty members to tune in.


–Joseph suggested 10 minutes on Wed and Thur for G-House TV for more consistency in the bell schedule.


–With this schedule CPT could be longer which could be beneficial.


–Faculty meetings might have to change to Thursdays.


–Joseph would go for consistency of schedule rather than consistency of announcements.



–Marcus asked if the group would like more possibilities.  Doug said he thought we should bring this back to department members.



–Ray would like to see more students in homeroom.  He felt that 2 hours to sit for special ed. students with no breaks is awful.


–Jo talked about the truancy letters and parent conferences.  She found out that students are attending their friends’ homerooms and this causes truancy notices.  She felt teachers should not allow students who are not in their homeroom to stay.


She also said that when teachers turn off the TV the students are seeing a bad role model.  She also mentioned the counselors use homeroom to pass out notices, transcripts, etc.


–David said he does not have much faith in teachers enforcing attendance in homeroom.  Homeroom takes up valuable time.


–Doug mentioned that in many classrooms, students are talking during G-House TV.  Teachers do not enforce attendance or watching the G-House TV.


–Jo said there is a lack of consequence for cutting homeroom.  She talked to counselors at Lincoln and GWHS.  Both of those schools put in a 3 day cut list—if a student is on the truancy list, they cannot play sports, go to dances, attend club meetings, etc.  We have no consequences for our students.


–Kathleen said the “U” should mean something.  She said her teachers like homeroom—for a chance to talk to the kids, have a break on block days, etc.



–Marcus said the deans and security want homeroom removed, as attendance is not being enforced.


–Ray asked if there could be a grade and the answer was no, due to the contract.


–Marcus asked everyone to bring this issue to their teachers.



VI.        Teacher Referral Process


–Ray asked teachers to not turn a student away when they are new by saying the class is full.  When they schedule a student in a class, they select the class with the lowest numbers.  He asked that the problems be settled after school, not turning the student away.


–Kathleen says the same thing happens with newcomers. 


–Nancy said that when students are incarcerated, they are removed from the class rolls.  When they come back, we have to take them in.  Nancy asked that teachers not turn these students away, call the counselors, etc.  We are trying to make these students a part of the community and we do not want them wandering around.


–Michelle said some rooms are smaller and that needs to be taken into consideration along with class size.
–Jo said the counseling office works hard to figure out the schedule for students.  Accept the students, and then email the counselor after class.


–Nancy said this time of year it is challenging scheduling students and finding classes.



Department Head Agenda



I.          Master Schedule


–Nancy said she assumes everyone is working on the Google Docs.  She asked if this is true.


–Nancy asked the group if the March 21st deadline would work.  Michelle, David and Ray had questions.


–Nancy made a form for department preferences for the 3 courses the teachers would like to teach, and the a space for the department heads to enter needs.  Lisa explained the form.


–Administration would like all the information completed by Thursday, March 27th in the am if possible.



II.         Truancy


–Last year we had A2A that generated truancy letters to students.  This year it was not operating until a month or so ago.  The first letter went out after 3 absences (800 letters). The second letter has gone out which is sent after 15 unexcused absences (500 letters).  This is a Summons Meeting with the District Attorney.  This meeting will be on Wednesday, March26th.  The third letter is going out this week (there are 400 of these), and these students should be SARBd and perhaps meet with a judge. There will be 400 families meeting in the auditorium with their students.


–These letters count excused absences and tardies.  The district does not want us to suppress these letters.  Pupil Services is in charge of this.


–Students attending games are supposed to be marked present in classes they miss.  Homeroom absence is the main part of these letters.


–Ray said for special ed. students this can generate lawsuits from the parents.  He has lots of calls from parents and lawyers.


–Jo said if an attendance strip is not turned in, then the student is marked present. She encouraged teachers to turn in the strips for accurate attendance accounting.


–Doug asked if we were moving to online attendance next year.  Nancy said it is supposed to happen, but it was supposed to happen a few years ago.


–Nancy explained the process for correcting the attendance.  The students are involved.



II.         Frisco Day


–Joe said it is on Friday, April 18th.  This is a mandatory field trip by the district.  There is no teacher approval for this field trip.  It is for Seniors and held at CCSF and SF Concourse.



Meeting adjourned at 12:15pm.


Leadership Team/Department Heads Meeting Minutes – March 11, 2014

March 11, 2014


Leadership Team/Department Heads Meeting




Lisa asked everyone to introduce themselves to start the meeting.

Lisa distributed Section 4 of the WASC report. 

Chairman Felton Owens mentioned the WASC visit 3 years ago and gave an over view of that visit.  He mentioned 8 areas of critical follow-up.  We were granted a 6- year accreditation in 2011.  The purpose for this visit is to take a look back in the areas that were identified and to see how far we have come and what we are using leading to school improvement.

#1 Improve regular review and revision of the School Goals and Balanced Score Card with all Stakeholders.

Felton described the narrative.  He then mentioned evidence—this can be meeting minutes, memos, etc.  He asked the group for feedback.  How is this approached?

Kathleen said we have seen the Balanced Score Card come to life in these last few years.

Doug mentioned that the BSC went to the Department Head level.  He felt this is more appropriate and is effective.

David said we identified goals and priorities for our CPT.

Michelle said the BSC is our school plan.  We were informed by much of what the WASC had to say and the direction the district wants us to go.

Felton asked if there seems to be a lot of buy in to where we are going.

David said it depends on the amount of changes.  There is a sense of interest with new ideas.  Interesting discussions are happening.

Felton asked about the Leadership Team meetings.

#2 Work to support the use of homework and assignments that develop higher order thinking skills rather than basic comprehensive questions.

#3 Train and implement additional differentiation within the classroom to meet the needs of all subgroups.

Stephen Jackson discussed this in terms of what is going on in the classes he co-teaches with Michael Roman.  He talked about the students, the curriculum, and extra support for students who need it.  He talked about activities.  He mentioned more students are attending, proud to be in the general ed. classes, and stepping up.

Felton asked for AVID personnel and wanted to know if what we say about team teaching, is it happening in the other sub groups—ELL, AVID, etc.?

Felton asked if there is a difference now with suspensions than during the past visit.  Stephen said the new changes have made a difference in student involvement.

Donald talked about his work in engaging the smaller sub groups.  Lisa asked him to talk about the BSU.  Donald also mentioned the assembly they just put on.  He talked about working to make the students feel more a part of the school.

Alicia talked about the Latino Club and the desire to have the Latino students recognized.  She would like to make the link even stronger.  Two of the club members are now going to run for ASB Office.

Marcus said we have had a good year athletically and that is a rallying point.

Michelle mentioned a teacher actively building the AP Spanish program who was fusing the academics with the culture.  There are efforts to bring this to the other AP programs.  She mentioned creating pre-AP classes.

Felton visited an Honors English class and was impressed with the curriculum and the discussions.  He mentioned the blending of the various different students.  He mentioned they were all participating in the discussion.

Mr. Wing talked about his CADA honor and told a little bit about the convention.    He talked about why he was selected for the honor.

#7 Strengthen and diversify the student government organization and incorporating more students into the school governance structure.

Jessica talked about activities Wellness does.  Donald talked about the Food Fest Soul Food, the BSU assembly, and the Regional Conference for BSU.  There is also a trip to New Orleans to visit HBC & Us.  They will also go to Mississippi.

Kathleen mentioned the large number of ELL students. There is a leadership pathway for them after school.  She mentioned training them to be mentors to students the following year.

LGBT was also mentioned.  We are sensitive to all the different groups that might be amongst us.  Joseph mentioned the t-shirt and modeled the one he was wearing.

Eugene mentioned the Chinese Culture Club and the karaoke event coming up.

Tami Benau visited 15 classrooms this morning.  She enjoyed the team teaching.  The teachers were in a really nice dialogue.  She asked about time the teachers have to collaborate.  Michelle said our CPT on Thursday is designated, but many teachers use their own prep times as well.  Many times the team teachers do not have the same prep periods.

Lisa mentioned the Prop A funds and each teacher can use 18 hours.

Doug mentioned in the Math Department those from special ed. who are team teaching get included in all the Math Department activities

Tami liked the consistency of technology, graphic organizers, students taking notes, etc.  She liked the level of engagement and guidance by the teacher.  Has there been any discussion on mathematical practices followed by activities in the classroom?

Michelle discussed the process in the English Department.  She mentioned the SFUSD’s directions in this area.

Mat said they use reading as an historian.  David talked about the next generation science standards.

Tami talked about the District BSC, the WASC directives and this visit and that she is very impressed with how we keep all this going.  Useful organizational strategy is.

#8  Maintaining clean bathroom facilities and securing lockers.

Felton said this is important.    He also asked about the security of lockers.

Katie talked about her efforts with graffiti and identifying those who are doing the graffiti.  She mentioned response from the district to get rid of hate graffiti.

She also mentioned security is much better with the lockers, both in the halls and in the locker rooms.

Felton thanked everyone for attending the meeting.  There is no exit meeting for this visit but he asked everyone to thank everyone for this visit.

Marcus talked about the Principal’s Book Club.

Meeting adjourned at 12:20pm.

Leadership Team/Department Heads Meeting Minutes – March 4, 2014

March 4, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



Leadership Team Agenda



I.          Homeroom


–Os-Maun Rasul came to talk about Homeroom and the concerns about Homeroom.  He will discuss some possible solutions.  He mentioned in previous schools there was a school-wide curriculum students were exposed to in Homeroom.  This helps with classroom management and encourages students to attend homeroom.


–He mentioned that many students treat homeroom as a free period.


–Lisa mentioned submitting grades and not being about to give grades for homeroom.


–Nancy said some teachers have given homeroom grades, which then need to be removed.



–Lisa mentioned that Stephen has suggested doing away with homeroom.  If the main purpose of homeroom is around announcements, grade level groups meetings of students, etc., there might be an alternative.


–Homeroom teachers will still announce the names at graduation.


–Marcus said we have to have a homeroom in place for testing.


–David mentioned the rapport that comes with homeroom for testing which may be different with the new testing process.


–Nancy said we would have to figure something out if we eliminate homeroom.  She also mentioned that counseling might go back to grade level.



–David would like to propose that the 15 minutes be part of a block period.


–Nancy said it would be better to be the last 15 minutes of the period.


–Jessica is curious to know what other SF high schools do.  What do they use homeroom for?


–Kathleen recalled the nutrition break and thought this would be good for the students.



–Lisa discussed tacking the announcements onto a period.  Block Days could have G-House TV and or class assemblies.  She mentioned getting out earlier on Wednesdays.



–Stan asked about G-House TV—answer was it could be at the end of a block period.


–Joseph said we should think about the students and know that they do need a break.


–Homeroom is instructional time; nutrition time does not count as instructional minutes.


–Doug mentioned that many students would leave campus on nutrition breaks and we would have the same hall walking problems as we have with homeroom.



–Marcus suggested we compose several schedules with homeroom included at the end of the period.  He asked them to bring them to the next meeting.


–Several members recalled some schedules Jonathan Ring did in the past.



II.         WASC


–WASC review is next Tuesday, March 11, 2014.  She referred to the report—everyone has seen the first 3 chapters. She will email everyone the entire report.


–The visiting members will be with us during Leadership next Tuesday.


–There will be a check-in during 4th period on Monday in Room 210.



–Marcus asked everyone to read the report by next Monday.


–Please let Lisa know if there should be changes or edits.



III.       Master Schedule


–Nancy said the counselors are finishing registering students today.  Department Heads should have the forms by Monday to look at student placements.


–Placement will be due on March 21st.



–David asked when Nancy would send out the form regarding teacher preferences.  She said she would try to send that out next week.



IV.        Night School


–Mat said this is about the integrity of night school.  He discussed that some of the students feel entitled to a passing grade for showing up.  No one in his department is teaching night school.  He also mentioned our discussions on grading.  He mentioned the scenario that students might think night school is easy, and may run into unintended consequences.  He mentioned some students who take classes in summer school to pass in 5 weeks.



–David said students know that night school is easier.  He said many of them are trying to graduate.  He mentioned the 1 science class offered, and no matter what science class a student needs, this class fits it.



–Alicia mentioned that her son is in night school.  She discussed his history.  She said his teacher bonds with the students.  This class ends at 5:30pm.  These students go for 2 ½ more hours after school.  There is a fine line to walk between judging students and encouraging them to be prepared to move on.


–Stan is a night school teacher.  The teachers are aware that students take the class as the easy way.  He said they try to make the curriculum applicable and helpful for the students.  The entire make up credit, online, summer school, night school all have their drawbacks.



–Jo said there are some students who are trying to play the game—the smart ones. Jo said they try to get the students on the right track.  She mentioned other students who are looking to have a second chance to make up credits and turn it around for college.  She said 9 out of 10 of these students are in that group.  We need to help these students.


–Nancy discussed the orientation for night school and tells the groups that the students will be from all different levels and the content should be a review of the basic curriculums.  She mentioned that classes can be dismissed between 5:00pm and 5:30pm.  She said teachers use resources in the school, like the library, computer labs, etc.



–Marcus said that Mele Lau-Smith, who runs the after school programs said we are spending lots of money having night school here. The largest one is at Washington and perhaps our students should go there.



V.         Students with “Action Plans”


–Mat discussed the students who go part time and how this is decided.


–Nancy said we have a handful of students on a modified schedule where they start out with a shorter day.  For the 504’s there are some students who do not meet the full qualifications for an IEP.  Some of these have health problems, particularly mental health problems, who cannot handle the whole school day.  She mentioned several scenarios.


–Nancy and the counselors oversee the Action Plans.



VI.        AP Test Payments


–Doug mentioned that currently the individual teachers collect the funds.  Some students have to get waivers from the counseling office.  He mentioned some students get waivers from some tests, but not all.


–He also mentioned the scenario of being responsible for the money—what if he gets robbed, he loses the money, etc.  Who is responsible?


–Nancy was thinking that there should be follow through with the students.  We will be giving 990 exams this year.


–David mentioned centralizing it by student, not test.


–Nancy said Judie White works with Nancy on the payments.



VII.      First Aid Supplies


–Doug mentioned an email from Nurse Kitchell to Karen Field that each department is responsible for all their first aid equipment.  He asked for what the rules are and what they each have to stock.


–David says he buys Band-Aids for the classrooms.


–Ray said there are latex gloves in 212 and 214.



Meeting adjourned at 12:05pm.


Leadership Team/Department Heads Meeting Minutes – February 25, 2014

February 25, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



I.          Tech Purchases


–Marcus mentioned he notices lots of iPads and laptops being purchased.  He asked the group to be mindful of what everyone is purchasing.


–Joseph asked about an inventory online.  Katie said that Thong has this and records each item when it is tagged.


–Marcus said at the last SSC meeting the decision was made to order 2 laptop carts.


–He is asking that each group receive training on the new tech items.


–Doug said we should offer training to the groups about the new tech equipment.



–Mat mentioned that at times the labs are full and the Mobil Computer Card would be helpful.


–Lisa reminded everyone of the rules for signing up for the labs.



–Doug reminded the group that the iPad Carts should be reserved for the whole day.  Discussion followed as to how to coordinate moving the cart.


–Marcus asked for information on good things people are doing with the Mobil Carts.



II.         Budget Process Calendar


–Marcus distributed a calendar for the SSC meeting dates about the budget.  This includes February and March.  The SSC will meet every Wednesday about the budget.  He talked about the February 26th PTSA meeting, the SSC Summit on March 1st.  He explained the SSC meeting process.


–We will have $185,000 more than last year.



III.       Electives


–Marcus talked about the meeting with the group yesterday.  He mentioned that he has received information on new electives from some of the group.


–Michelle asked if there was a discussion on the impact on staffing with these new electives.  Michelle mentioned class size and the impact.


–Marcus said for the most part, except for PE, are small.  He is asking for a comparison with GWHS on their class sizes.


–Marcus passed around the class sizes by department.  For the whole school we have a class size of 28.


–Michelle mentioned that we cannot overlook the prep load for courses that have inclusion and other levels.



IV.        Master Schedule – Course Titles


–Please get the course titles to Nancy ASAP.



V.         Risos


–Katie mentioned that we need new machines.  One of them in 307 is dead.  The one in 206 is also on its last legs.  She will ask departments to contribute to the $5,600 for a new one.  She will contact everyone by email.


–Michelle asked if it would be out of this year’s budget and Katie said, “Yes.”



VI.        Miscellaneous


–Michelle asked about the testing schedule.  Katie said the block periods would remain.



–Michelle asked if we could revisit protocols and procedures for field trips and passes out of class for on site and off site activities.


–Katie said they should have field trip forms.  Students can do activities for sports or clubs at lunchtime and after school.  A pass from a coach or Wellness will authorize a student out of class.


–Katie will send out an email to the staff.  Let Katie know if you have a concern and she will reach out to the individuals.



Meeting adjourned at 11:45am.




Leadership Team/Department Heads Meeting Minutes – February 18, 2014

February 18, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



I.          Attendance


–Katie asked the members to remind their teachers to take attendance.  Remind the teachers to keep a record other than the blue attendance strips.  She mentioned one of our students who is currently in jail and some of his teachers cannot verify attendance.  Synergy is not always reliable.


–See Bettie if you need the paper attendance books.


–Katie said the requirement for the courts is not the strips, but the records from the teachers.


–Stan asked when the attendance would be digital.  The Board of Ed and the state will have to approve this.



II.         Feedback from Last Week’s Drills


–Please provide Katie with feedback from your teachers.


–Joseph said one of our security aides mentioned a teacher walking down the hall during the lock down.  The teacher was asked to enter a classroom and refused.



III.       Master Schedule


–Nancy said the counselors started visiting classes today and this will go through March 4th.


–Jo mentioned a student who wanted to pick a class with a certain teacher and Jo told the student that she would like to have the students pick the classes, not the teachers. She encouraged everyone to tell their teachers to let students know what they are teaching, but not the periods.



IV.        Senior Activities


–Jo passed out a Draft Calendar for Senior Activities, Clearance and Graduation.  She discussed a change in the dates for the Senior Clearance—she moved it up one day.  The forms will be sent out prior to the clearance dates.  Teachers can sign students out prior to the 20th of May.  The Counseling Office needs the next 2 days for clearance.


–Graduation Rehearsals will be after school on April 30th and May 1st.  These are block days.


–Joseph asked if they will use the stage, as the stage will be set up for their evening concert.


–Lisa said the Senior Finals on May 13th conflicts with the AP Gov. Exam.



V.         WASC


–Lisa has been writing up the report based on the feedback she has been collecting from the group.  She asked everyone to take a few minutes and read part of the report and provide feedback.  She distributed pens.


Members spent the rest of the meeting time reading and providing written feedback.



Meeting adjourned by 12:15pm.




Leadership Team/Department Heads Meeting Minutes – February 11, 2014

February 11, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



I.          Senior Finals and Clearance


–May 28th will be graduation at Bill Graham Auditorium at 1:00pm.  Time has not been confirmed, but the date is confirmed.


–Senior Rehearsals and Finals will be the weeks prior.  Rehearsal at Bill Graham will be on May 27th.


–Due to no STAR testing this year, we will not be able to have Senior Activities at that time in April.


–AP Testing for Seniors runs until May 13th.


–David suggested using the early release times on Block Days for rehearsals.


–Jo mentioned that we need to plan for the Senior Breakfast.  Senior Panorama is April 24th.


–Joseph suggested senior finals in the morning and then rehearsals in the afternoon.


–Jo said they need 1 day for Senior Clearance as all the counselors are participating.


–Jo said she needs clearance by May 22nd with a free day on May 23rd for planning for last minute details.  May 26th is a holiday.


–CAHSEE is May 13th and 14th for just a few seniors.


–Senior Finals will be May 14 – 20th.


–Senior Breakfast will be May 22nd or May 23rd.


–Teachers have May 21st and morning of May 22nd to sign seniors out.



II.         Timely Communications About CAHSEE & Other Tests and Classroom Use After School


–Mat said he heard comments about teachers wanting to know room assignment for CAHSEE testing earlier than happened this year.


             –Mat mentioned classrooms are being used after school and the teachers in the rooms are not notified.  Many teachers feel it is OK as long as the rooms are returned to the original condition.



III.       CELDT Results


–Kathleen has the results by teachers.  She distributed some information on what the results look like.  She explained the documents.


–LTEL—Long Term English Learners is a new term (after 5 years in USA).


–USA Entry is an interesting entry.  Kathleen explained this entry.  She asked the members to present these to their departments.


–She discussed the differences in language courses and literacy for the Hispanics and the Asians.


–Marcus asked how long the Newcomer status lasts.  Kathleen thought one year, Katie thought 2 years. She suggested thinking about a Newcomer Pathway for next year. She mentioned a Newcomer Social Studies class.


–Doug said his department could probably fit in classes for Math for the Newcomers.


–Joe mentioned SF International as a school for Newcomers.  This school is totally full. Many of the classes are on an A – G track.




IV.        Master Schedule


–Counselors will start going to Social Studies, Health and College and Career classes next Tuesday.


–She mentioned they have taken over the Computer Labs.


–After the counselors finish, members will start working on placements within their departments.


–Michelle asked how this process would go.  Nancy said she will have a form for the department heads.


–The Counseling Office likes the information from English and Math where they indicate where students should move to.  Doug mentioned having students put down what they want after the levels have been defined.


–David asked about the AP guide and schedule.  Nancy said everyone will receive a packet this year.


–Nancy said the classroom visits will start in April.


–Those students who are not in an AP class can see her or Mrs. White to sign up for the exam.



V.         BCC Audit


–The school board has chosen EL students in Special Ed.  They will come and meet with a team and then there will be classroom visits.  They report to the School Board, who reports to the Lau group.


–They are looking to see that students are being served.


–This will be sometime in March.


–Lisa said that teachers should continue to teach and not have a conversation with the visitors.


–Marcus said this is a Board appointed audit.



VI.        WASC


–Lisa said she hoped everyone found the groups last week at the faculty meeting meaningful.


–Lisa asked for meaningful feedback on the action items.



VII.      Miscellaneous


–Alicia mentioned yesterday’s fire drill and the 4th floor exit.  She said her exit is totally jammed—the one in the corner.  Perhaps we can reroute several classes.


–Katie said common sense should prevail and teachers are free to use another staircase. Kathleen agreed.



–Michelle asked for the testing calendar.  Katie said the weeks of April 14th and April 21st will be testing.  She is hoping for a week of 4 block days.  Monday – Thursday would be block days.  Second week would be Tuesday – Friday block days.  This will be for all 11th graders in English and Math classes. 


–10th graders in Life Science will test and Katie would like to talk to David about the mixed classes.


–Wednesday/Thursdays will remain the same for attendance reporting.  Monday/Tuesday will just like Wed/Thur.


–Dismissal would be at 2:10pm if Transportation agrees and we have enough instructional minutes.



Meeting adjourned at 12:10pm.




Leadership Team/Department Heads Meeting Minutes – January 29, 2014

January 28, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



Marcus said the visitors from Colorado yesterday were very impressed with Galileo—positive environment, liked the academies and pathways.  Marcus thanked those involved in hosting the group.


–He talked about the gap in per pupil spending from our district ($3,800 plus add- ons).  The Colorado team has over $6,000 per pupil. Only a 7% of the Colorado students qualify for free and reduced lunch.  Not much diversity in ethnic breakdowns is present in their school system.



Leadership Team




I.          Testing


–Katie went to the Testing meeting last Wednesday.  40% district wide was chosen and we are the only large comprehensive high school that does not have to do the field test.  We could test if we wanted to but we will not.  There is a new tech roll out with a secure server that will be downloaded to individual computers.



–10th graders still need to take the Life Science test for federal accountability.


–11th graders who are taking EAP have to take the Math and English and writing.  11th graders in Geometry are exempt from the Math.


–Michelle asked if we could get both of the tests on the same day.  Katie is working on it.


The CST will be done over 2 days.  Katie would like to test each group in the English and Math classes.  Students do better when they are with their subject teachers.


–Testing window goes from April 7 –May 8.  Katie said it would not overlap with AP” testing.



II.         Student Access to Wi-Fi


–Mat says that since student can access with wi-fi, the now use their phones and there is more phone usage during class.


–Lisa said we did not make a technology plan when Ben Chun left, and some of the items Doug Pfifer is not doing as much as he did in the past.  We are the only school in the district where you can’t get immediately to the sfusd wireless.  We are now transition now to the district—sfusd and sfusd guest.  These are all accessing the same wi-fi network.  Soon we will only use the sfusd and sfusd guest and the Galileo network will be gone.


–Lisa said it was important to offer students wi-fi so they do not have to use their data plans.


–Marcus said teachers will have to be more diligent in monitoring the cell phones.


III.       TA Badges


–Nancy said the TA Badges are ready for the teachers.  Students will be responsible for wearing the badges.  This is a quick id to prove they are TAs, but they still will be required to carry a pass when they are a TA.  Those who do not have the proper identification have to be held accountable.


–Students should not be leaving campus at all.  Nancy will send a memo about this.


–Badges have student name, teacher name, period and a school special stamp.


–Students keep the badges.  No photos are on the badges.


–Alicia suggested that the teachers hold onto the badge.


–Marcus said he and the UBC worked on the badges and the procedures.


–Marcus suggested people write up suggestions.



IV.        Master Schedule


–Nancy is working on google doc and form. She wants departments to look at the registrations form and is asking for improvements/adjustments. This form is used for students to register.


–David said he wants to make sure all departments are treated the same.


–Nancy confirmed that English/ELL can be used for graduation eligibility.




V.         Grading


–Marcus spoke with two departments but both did not provide additional insights on how there are grading. He wants departments to talk amongst themselves to make some decisions on how they will make changes to their current grading policies.



VI.        WASC


–Lisa is writing up the report. Activity followed asking leadership team members to respond to each poster. Each poster has a need or strength listed in the WASC report.  All responses will be used in the report.



VII.      Day of Learning


–Loan Ly will be coordinating a Day of Learning where all students and educators are invited to attend on Sunday, March 23, 2014 at Galileo. She is asking if teachers can provide extra credit/incentives for students to attend. Everyone must register to attend.  In past years this event was held at Mercy High School but the event has become so popular that they needed a larger venue. Workshops for teachers will be available. Many guest speakers from a variety of local agencies, including students and teachers will present.  



Meeting adjourned at 12:15pm.


Leadership Team/Department Heads Meeting Minutes – January 21, 2014

January 21, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:40am.



Leadership Team Agenda




I.          Affordable Care Act Enrollment Days


–Jessica told the group that on Thursday there will be specialists here to help families enroll.  It takes an hour and a half to get a family enrolled.  The computers in 260 will be used.  The information is going out through the auto dialer today.  This is for any family that has students in the SFUSD.  There are 7 dates for this enrollment throughout the district.


–Lisa suggested this be announced on G-House TV.



II.         Consequences for Cutting Homeroom


–Mat said his department is asking what is in place at this time.


–Stephen said detention and community service if we are able to catch them.


–Some students are going out of the building with loose permission from adults in the building.


–Stephen asked the group to tell their teachers not to let students out during homeroom.


–Jo said that 3 Us on a report card means students cannot attend dances.  For the seniors if they get a U for a final grade they cannot participate in the graduation ceremony.


–Doug said at the private school where his son attends, the teachers record the attendance and the administrators give the citizenship grades based on attendance.



–Marcus said that TAs will have ID Cards with their names and periods on them.  They should show them when they are in their TA period.



III.       Dress Code


–Kathleen discussed the fact that the hot weather is bringing back the exposed flesh in the girls and the underwear in the boys.  She asked if other teachers are talking about this.


–Lisa said they would all take calls and will talk to students who are inappropriately dressed.


–Katie said Mr. Rasul talks to kids and gives them PE clothes or sends them home.



IV.        Newcomers


–Kathleen said there will be an ELD Night School for levels 5 and higher.


–She also mentioned some of the newcomer students who are just coming to Galileo might not be fluent by next year.  She is looking into the .8 classes to make sure there are adequate class spaces.


–Discussion followed about class sizes at the beginning of the semester and then how the classes grow larger during the semester.


–Kathleen said if the newcomers come in as Juniors (15 or older), they do not have to meet all the graduation requirements (A-G), but then they cannot go directly to a UC after high school.


–Marcus asked how long the students keep the newcomer status.  Jo said 1 semester to 1 year.


–Kathleen said they are called “developing,” and this can go either way and it is a bit confusing.  Most of them cannot manage the .6 classes.



V.         Emergency Preparedness Week


–Katie is thinking of the last week in February or the first week in March.


–Michelle said the English Department would be busy the last 2 days of February.


–Nancy said the counselors will be going to classes between February 18 and March 4.


–Katie said she would know the testing schedule after a meeting this week.


–Katie did not want to do it the last week of the grading period.


–Suggestion was made to do it the week of February 10th.  We will mix of periods and days and Katie will put it on the calendar.



Department Heads Agenda



I.  Master Schedule


–Nancy distributed information concerning the 2014 Spring Master Schedule Timeline.  Today begins the period to let Nancy know if there are new classes in each department. She surveyed the group.


–Joseph said Mr. Novota would like to offer Beginning Band.  They are making a commercial for G-House TV.


–David and Alicia had new course offerings they have discussed with Nancy.



–Nancy talked about the 2-day training she and Lisa went to about how to build the Master Schedule.  She said it was good training.  She mentioned the timeline she distributed is a DRAFT and the district is working now to put things in place to start building the Master Schedule.  She emphasized that we need to be flexible.


–Nancy said Lisa will be helping with the Master Schedule, as Nancy will not be back until October next fall, as she is pregnant and will not be able to come back for the start of the school year.


–Counselors will be able to visit 2 classes per period.  We also need to report the number of classes to the March School Site Council meeting.


–Doug asked if Synergy would decide which courses a teacher has and when the prep period is.  He spends a lot of time honoring his teachers’ requests. 



–Ethan said the new plan is already in place at GWHS.  He offered that “work is work” and it needs to be fair across the board.


–Nancy said there are no guarantees for who has prep period when.


–David hoped that after the computer puts out a program, the department heads would be able to discuss it with the administration.


–Question was asked if the system could take into account room assignments so that teacher movement is kept to a minimum.  The answer is “Yes.”






January 12 – Ongoing          Begin Master Schedule Priority Discussions


February 18 – March 4        Counselors Registers Grades 10 – 12 (for next year)


March 10 – March 21           Department Heads Submit Student Placement and/or


                                                Placement Revisions


By March 21                          Department Heads Submit Teachers 3 Content Area Choices


March 17 – March 28           New Student/Freshman Registration


April 7 – April 11                  Number of Courses/Sections Are Determined



March 24 – April 11             Counselors Enter Course Requests



April 14 – 18                         Build Shell



April 18                                  Continue Development of Master Schedule



May 12 – 23                          Round 2 of New Student/Freshmen Registration



May 30                                   Teachers Are Notified of Courses They Are


                                                Teaching 2014 – 2015



–Kathleen asked if her students could move up in the same logical pattern that is in place now.  The answer is “Yes.”  This will also include team teaching classes that have to be certain periods.


–Michelle said that some of the academy people want to have a common prep.  Lisa said they are prioritizing academy programs and co-teaching programs.



–Ray said that we need to be able to read the IEPs of all the incoming 9th grade (current 8th grade) students.  He explained that the only way to know how to place the students is to read the IEPs.



–Michelle said one of the glitches of team teaching is that the teachers did not have time for discussions.  She would like to know before the end of the semester who will be team teaching and what they will be teaching.  Marcus said they would know before the end of the school year.


–Nancy will ask who wants to team teach, etc.  There will be a Google form.  They will prioritize team teachers who want to stay together.



–Doug asked who would handle those who have issues with what they are teaching next year if they are told on the last day of school.  Nancy said administrator contracts do not end on May 30th and they will be working on it.



II         Grade Level Special Ed Problems


–Ray said we are still getting 9th grade students in unannounced enrollment.  He said the placement office is not looking at Special Ed component for students they send to Galileo.  He mentioned that Naomi Gibbons has 15 students in one class, which is quite large for Special Ed.



III.       Miscellaneous



Meeting adjourned at 12:10PM.


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