Leadership Team/Department Head Meeting Minutes – November 21, 2014

November 21, 2014


Leadership Team/Department Heads Meeting





Marcus called the meeting to order at 11:20am.


I.          ELAC

–Meeting on Dec. 4th at 5:30pm.  Please encourage your students and their parents to attend.


II.         “The Substitutes” Lyrics

–Joseph passed around some lyrics for a song he would like the group to sing at the Winter Concert.  He asked for feedback.  He described the song and then he played the song.


III.       Please Be Nice

–Lauren is speaking on behalf of the Counseling Office.  She mentioned persons who have been verbally yelled at.  She mentioned parents, students and teachers.  She reminded everyone about how to treat co-workers.  Some of these incidents have happened in front of large groups of students.  Please be professional.  Keep the lines of communication open and be courteous.

–Marcus mentioned this is Board Policy 4600.  Offenders can be written up.


IV.        College Acceptances Rescinded

–Lauren learned this at a CSU conference.  College Admission Representatives said there are changes in acceptances based on senior year grades.  Getting a D or an F in any class for the senior year can rescind their acceptance in the UC system.

–Mr. Emmi asked the Math and English Chairs about this situation.  Doug said there are some students that do not do the work to be successful, who ask to drop the hard courses.

–Michelle M. described how the English Department assigned courses.

–Joseph thought perhaps we should revisit the process for dropping classes.


V.         Student Teacher Logistics

–Mat wanted to know if student teachers will get Galileo web accounts.  The answer is Yes, and they should see Lisa.

–Mat asked about their personal computers—will they be able to input attendance online?  They will have to use the master teacher’s password.  They will do it on paper and the Master Teacher will input the attendance.


VI.        Attendance Process and Confusion

–Doug said there are confusion issues with parents, students and teachers.  What are the procedures for obtaining readmit slips, etc.?

–Mr. Emmi said Bai should have posted the process on the website.

–Some students do not get their readmits right away. Flor does the one-day absence readmit and multi-days go through Connie.

–Marcus suggested reading the process on G-House TV.  It can also be posted in each classroom.




VII.      Persistent Classroom Problems

–Doug talked about 353 and the phone not working, room 156 does not get cable, some rooms do not get wifi, etc.


VIII.     Doubling Up

–Doug mentioned next year when the math sequence goes from Algebra, Geometry, etc.  He explained the problem of getting students to the AP level classes.  30% of our students did well on the AP tests.  District wide it is only 3%.  He explained some possibilities.

–Marcus said he heard that Lowell and Washington are not going to follow the new guidelines.

–Marcus asked about teaching Geometry in the summer.  Doug responded that 36 weeks of course is hard to do well in 5 weeks and then hiring reliable teachers could be a problem.

–Mr. Emmi mentioned that students must do their PE in 9th and 10th grade.

–David suggested one class for 5 weeks that is done in both periods in summer school.

–Bai asked about 8th graders taking Algebra.  Now they are taking a different math course.  Doug said the 8th graders are taking Math 8.

–Marcus said our enrollment is 1915 and we are budgeted at 1988.  We need the 44 newcomers.

–Joseph mentioned a 7 period day within the time frame we have now.  This will work for more elective offerings.


IX.        GPA Discussion

–Marcus distributed some information on work on the GPA issue.  He showed a report card of a student with all A’s and 1 F.  Then he explained the data that went with the report card.  Discussion followed on the grading process

–Alan mentioned that it is important to communicate with the students about grading, points, etc.

–Marcus asked the members to continue this discussion in their departments.

–Marcus mentioned working on student strengths.


X.         Pot Luck 11/25/14

–Discussion on what to bring and who can come.

–Michelle M. suggested having one at the end of the semester.

–Joseph is bring fruit salad, Lauren will bring a garlic noodle dish, Doug will bring pasta salad, David will bring drinks, Marc will bring lumpia, Stephen J. will bring chips and dip, Ethan will bring an appetizer, Alicia will bring dessert, Mat will bring salad.  About 12 people will attend.


XI.        Miscellaneous

–Ethan mentioned that PE  is doing an ethnic dance unit and the Muslim girls cannot dance with boys.  This is a difficult situation.  Once the other students see the Muslim girls are not participating the other students come up with excuses for not dancing.


–Let Doug know if you have questions you want his students to survey—students, teachers, staff, etc.


Meeting adjourned at 12:15pm.

Leadership Team/Department Heads Meeting Minutes – November 14, 2014

November 14, 2014


Leadership Team/Department Heads Meeting





Marcus called the meeting to order at 11:25am.

–Marcus mentioned our relationship with Google.  The first commitment is to redo our Wi-Fi.  They will also do an after school program once a week for an hour and a half for 8 weeks.  That will happen 4 times on 4 different topics.  They will pay a teacher 3 extended hours per week.  These will be tech subjects.  Ms. DeGele is the liaison.  Ms. Su will teach the first class.  Google CS is the name.


–We have Williams Sonoma with the Circle the Schools program.  Marcus talked about the meeting and said this will be a long-term lasting relationship.  Many of their young associates want to work with our students.

–Our first request is teacher support and morale.  We asked for upgrades on the teacher bathrooms and 257.  We have asked for instruction for teachers in yoga, Pilates, cooking, etc.  We asked for a rooftop lounge.  They also talked about volunteer activities, student mentoring.

–They talked about their activities and some things we might attend.


I.          Field Trip Budget Allocations

–Marcus asked who has gone on a field trip so far.  He asked Joseph Taylor to tell about his experience.  He mentioned that he took just his own students and described the field trip process—putting in on the calendar, get parent to sign the document, make arrangements for those students not attending, and then turn in packet to Linda Wade

–Michelle talked about the Health Academy picnic just recently and talked about sub coverage for Lillian Giles afternoon classes.  This came from their funding.  There was also a permit field for use of the facility.


–Marcus said the UBC wanted to know about coverage.  For all day field trips a teacher should not have to use their own personal days.  Marcus said in the future department heads must put money in their budgets for field trips.  There will be some funding in the administrator’s funds.

–A sub costs $205.00 per day.

–Joseph said if   a teacher uses a personal day for a field trip and gets injured, they will not be able to collect worker’s comp.

–Michelle felt that department members must get permission for the field trip prior   to requesting funding.  She would like to have protocols and deadlines in place.

–What happens when a teacher is sponsoring club from a different department?  Does the department head have to cover for the field trip?

–Joseph suggested for club field trips the club should raise the funds for the sub.


II.         Internet & Social Media Training for Students

–Michelle asked for desires from the group.

–Alicia talked about an activity she had in the AP Spanish class.  Her students were on social media an average of 6 hours for a 24-hour day.

–Kathleen said they learned that employers can go right into a Face Book account, etc.

–Michelle M. asked if we want this training this school year?

–Michelle F. asked if members wanted this in a big presentation, assembly ,etc.  It was suggested to include this with the Day of Code.  G-House and posters were also suggested.  Lisa said we might do this in the bathroom stalls with posters.  There is also a component in the College & Career classes.

–Michelle F. will discuss this with her staff and bring back some ideas.


III.       G-House TV

–Lisa did a viewing of this week’s attendance.  3rd and 4th floors had 7 classrooms not showing the program.  1st and 2nd floor had 6 classrooms not showing.  Some needed technical support.  She also said in some classrooms instruction was going on and some students were taking tests.  Other classes do not have the extra time.  The program should be shown both days, as some students (in PE) do not see in on one of the days.

–Bai asked if all students could hear the program.  She responded that this varies.  Some TVs do not turn up to a loud volume.


IV.        Language Objectives & Learning Goals

–Marcus said the admin team does 5 informal walk throughs each week.  They are not seeing these objectives and goals.  Please talk to your teachers.

–Marcus asked how the group would like feedback.


V.         5th Year Seniors

–Marcus distributed the final document Lauren created.

–Stephen liked the wording on referrals.


VI.        Homeroom Discussion Next Step

–Marcus asked how much time does everyone need to get feedback from department members. We will discuss this after Thanksgiving.


VII.      Newcomer Pathway Cluster

–Mat mentioned the informal cluster will be the 2nd Wednesday of the month; Department meetings take precedence over this.


VIII.     GPAs

–Lisa mentioned what we have looked at so far.  She distributed a document that included ideas from the faculty meeting.

–Lisa referred to Science on the form.  This comes from the various columns in the BSC.  There are clear goals for grading practices and GPA.  She asked everyone to edit and revised their BSC and send it to her by the end of next week.


–Doug suggested information on what the data is matching and how it is matching.

Marcus will email his supervisor, Bill Sanderson about our frustrations.

–Marcus also shared this with the SSC this week.  Marcus mentioned looking at partial credit.


IX.        Miscellaneous

–Joseph mentioned the changeover from Galileo web and School Loop.  One of Mr. Machtay real likes is the translator function of the Galileo web. School Loop only has a few languages.  We have so many languages here at Galileo.  We need to make sure we have this translation piece with the change.


–Alicia wondered about the school newspaper.  She asked when it will come out if we have it?  Marcus said we are getting some support.


–Doug talked about his AP stats class—he wants them to do a survey project and present it to faculty.  Please give him questions that his students can use in a randomized survey of students and faculty.  He suggested Homeroom, Common Core, etc.


–Doug mentioned the substitute shortage and said this does not fall on the duties of the Department Heads.  Marcus suggested everyone push this with the union to hire more subs.


–Lisa asked for district department head extended hours.

–Lisa said we might be moving away from Outlook to Google for the district email.


–Bai talked about the ELAC Committee meeting.


–Mat asked abut the final exam schedule.


Meeting adjourned at 12:20pm.




Leadership Team/Department Heads Meeting Minutes – November 4, 2014

November 4, 2014


Leadership Team/Department Heads Meeting




Marcus called the meeting to order at 11:20am.


Leadership Team Agenda


I.          G-House TV

–Marcus mentioned an anonymous letter he got from a student saying his teacher never turns on G-House TV.  Marcus and administrators will be checking to see if teachers are not letting students view it.

–Marcus suggested talking to your teachers, or at least mentioning this at department meetings.


II.         Parking

–Susan said the parking issue was discussed at the Principal/UBC meeting.  The result is that prior to Thanksgiving warnings will be given.  After Thanksgiving we will call DPT to ticket and then perhaps threaten towing.

–Susan said if DPT comes to ticket one car they will ticket all cars in violation.  Cars parked on the ramp would likely get ticketed as well.

–Susan said she and Marcus would put out a joint message.  Concerns or questions should be sent to Marcus.

–Doug asked if there are repeat offenders, and the answer is “Yes.”

–Discussion followed of where to park.


III.       Office Depot Invoices

–Mat reminded every body to forward these to Linda Wade a.s.a.p.


IV.        Attendance

–Nancy said the online attendance is going well and the district is saying we are doing well.  She showed a graph of how the beginning weeks are going.

–We are now at 6% of the attendance not turned in, but the substitutes could be this part.

–Security will collect the paper attendance for each period from the subs every period.

–Many of our students and their photos are not loaded correctly.  Email Nancy with any problems.

–Bai asked about the incorrect phone numbers for the autodialer, and how to correct them.

–Remind teachers to take attendance during the first 40 minutes of each class.


V.         BBC, Learning & Language

–All teachers who have been here 4 years or less have been trained on this and must have this displayed in their classrooms.  Marcus said he is not seeing this.


–All teachers must have language and learning objectives posted.

–The learning and language objectives can be combined.


VI.        5th Year Students

–Lauren said the district has no policy with teeth.

–She distributed a policy the counseling office has come up with.

–Susan suggested something to say “Meeting Graduation Requirements.”

–Joseph suggested being more specific on the discipline issue.

–Doug suggested that the document should prove that the 5th year will allow them to graduate.  Lauren said they will not be given this opportunity if they would not graduate after the 5th year.

–Discussion followed that they will be here only for as many classes as they need to graduate.

–Susan suggested we clear this form with the legal department for the district.  Marcus thought we should wait on that.

–David felt we should be specific and we could always back down.  Marcus mentioned a situation this year that would make this not work.  Discussion followed.

–Joseph suggested suspensions should be last on the list.  He also mentioned the term “multiple” and maybe remove this word.


–Lauren mentioned there are different tiers of 5th year students and she described them.

–Marcus suggested she email this for input and edits.

–Michelle expressed her concerns for raising class sizes.

–Lauren mentioned we have 8 students right now. Susan asked if there are other alternatives for these students.


VII.      Homeroom

–Marcus said this topic was brought up at the Union meeting last week.

–Susan said what they are asking for now is “what would it take to make homeroom successful?”

–There is now impact on the 4th period teachers, as we have no homeroom.

–Alicia mentioned an issue with Latino students not being reached for SATs, etc.  Having a homeroom that is grade related is an easy way to reach the students.  She said these types of issues make homeroom valuable.

–A vote of the group said we should continue this discussion.  David suggested having a preliminary discussion today.

–Kathleen said her students really liked homeroom and they like relating to others with limited language skills.

–Kathleen also said that her department thought that all the teachers should vote on this.

–English teachers now have school-wide distributions.

–Lisa suggested listing all the school needs for homeroom and then do an investigation of what other schools do.

–David said for those who watch G-House TV, it is sort of a break.  He thought that certain groups could be pulled out during the last minutes of 3rd and 4th periods.

–Joseph said it is difficult to build bonds and community with losing homeroom.  He mentioned the Song and Yell, class assemblies, etc.

–Doug said one problem is getting students to go to homeroom.  Some teachers do a good job with homeroom or G-House TV and others do not.  Perhaps we need to get everyone on board and train them.

–Marcus said he likes Lisa’s ideas of what we used homeroom for.

Class assemblies, Song and Yell, Graduation, surveys, elections, senior field trip forms, testing organization, grade level meetings, lunch forms, emergency cards, G-House TV, class schedule distributions, assemblies, counselor visits to classrooms, ASB visits and elections, Poles.

Negative—contractual requirements and obligations, attendance, no consequences for cutting, students going to wrong rooms (teacher accountability).

–Consequences for not attending should affect athletes, dance attendance, etc.

–Joseph felt we should talk to our department members as no department heads have had homerooms in years.

–Marcus suggested the administration and department heads could patrol the halls, but this is a contractual issue.


VIII.     Miscellaneous

–Next week’s meeting will be on another day as Tuesday is a holiday.

–Alicia discussed filming of teachers by students without permission.  She asked for the rules.  What is the issue of being “watched”?  What can happen to students if they misuse the information they get with filming faculty and staff?

–Susan said the district has policies about this.  She suggested everyone should read the student handbook.  Students want rules.  We need to be consistent.


–Kathleen said her students use their cell phones, both the ELD and the Hospitality students to learn proper communication skills.

–Joseph said no one is allowed to film an individual without their permission.

–David said students feel their phones are a part of their bodies now.  We need to educate them on how to properly use their cell phones.

–Michelle Fortunado said she might be able to provide some information.  Marcus said it would be very useful.


–Michelle Moffett talked about security aides listening outside the classrooms.  She felt they should just come in and let the teacher know they are there.  There is an issue of the walkie-talkies going off in the class.




Meeting adjourned at 12:20pm.


Leadership Team/Department Head Meeting Minutes – October 30, 2014

October 30, 2014


Leadership Team/Department Heads Meeting





Marcus called the meeting to order at 9:55am.


I.          5th Year Seniors


–This was brought up at the previous meeting.  Marcus asked for the issues with these students.

–Alicia said this is in combination with those students who are homeless.  She talked of one student and asked how do we help them graduate.  This student also has a brother in the same situation.

–Lauren asked for the teeth of the issue.  What will happen to attendance and progress, grades, etc.? Has the district set up some guidelines?

–Susan said there must be checkpoints and goals.

–Alicia said she imagines that each case is probably different.  Are they in transitional housing?  Is it hard to get the students to school?

–Susan said Wellness offers services to these students.

–Susan asked about newcomer students who stay beyond age 18.  What are their alternatives for education?


–Marcus suggested tabling this issue and attempt to come up with a policy. He gave some different examples.


II.         Attendance Policies


–Marcus asked for concerns, questions, etc., for online attendance.

–Susan asked what period of the day a student must be present for the school to qualify for the ADA.

–An issue tomorrow might be the Giants parade.  Marcus said it would affect the district, not the school.

–Lauren asked if it was important to have multiple calls home for absences. She said the counselors are getting midday calls to check on students.

–Marcus said he is fielding some of the calls and in 75% of the calls, the student is missing class.  He would like to continue with this and see how it is working.

–Michelle mentioned the need to correct some of the attendance if students are coming late to class.

–Marcus said attendance should be taken after 40 minutes.

–For corrections teachers have to make these changes by midnight.

–David asked for a signal to teachers if they slipped and did not turn in attendance.

–Lisa said there is an email that goes to Marcus with the names of teachers who did not turn in attendance for one or more periods.

–Nancy said Vera will make phone calls to teachers who did not turn in attendance.  Nancy will look into the email alerts.

–Nancy said security will pick up attendance from the substitutes.

–Marcus said yesterday 14 classes were not reported.  We need to try to get to 100%.


III.       Autodialer


–Marcus said there is a phone call at 4:00pm, and there is one during 3rd period.

–There is a report back to the school if the phone numbers of the students are not accurate.  Autodialer goes to the primary phone number.  Let Mr. Emmi know if there are problems with the number.


IV.        Field Trips

–Mark your students absent if they are on a field trip.  Tell your teachers that they must give Vera a list of students who attended the field trip.

–Michelle said an email to Vera would work as well.

–Joseph mentioned 2 types of students who do not go on field trips—those who are absent and those who did not get their field trip slip signed and have to remain at school with another teacher.


V.         School Safety

–Marcus is concerned about the safety issues with the school.  We have 17 exits/entrances.  He is going to have a safety assessment.  Some doors are constantly kept open.

–Michelle said we have so many former students who come on campus.  The security aides cannot always tell them from current students.

–Marcus said we can talk about wearing IDs.

–Susan said we need to let the students know that we need to keep the doors closed.

–Joseph said he thinks we all should wear IDs.  He mentioned seeing students from NYC doing this.

–What if a student does not have their ID?

–Doug asked if there is something that caused the interest in more security.  Marcus said the UBC has been talking about this.  An incident happened in Wellness and the adults were alarmed.


VI.        School Hours

–We are going to have to close the school at a certain time and everyone will have to leave.  We are looking at 6:00pm or 6:30pm.


VII.      Matching Analysis of Student Outcomes

–Marcus discussed the components of matching analysis, instructional time, GPA, (Marcus said the district is discussing matching grading policies across the district),  9th Grade PFT, (physical fitness test), English (big gap with AA students),


–Michelle asked if there is a way to reduce the amount of assessments so that teachers can spend more time teaching.  Marcus said this is being discussed across the district.

–Doug said the CAHSEE does not measure how well a student does—it is just a pass/fail mark.  Marcus said his supervisor says this is “dirty data” and he has hired someone to clean this up.

–Doug would like to know the points of the matching criteria.

–Marcus said that to take the CAHSEE this year students must have 10th grade credits.

–Stephen Jackson asked about having a 9th grade CAHSEE class in the VAPA dept.  He mentioned the benefits.

–David said we have to keep in mind what we are already doing addressing some of the issues.

–Kathleen said some students are in ELD classes because they are low in their reading skills.  She feels there should be some support for 9th graders.

–Joseph likes the idea of the class for 9th graders, but would want to make sure it did not slow the student from making their graduation requirement.


–On Track Graduation—Mr. Emmi said the counseling office is working on this.  He wants the data to be aligned with what our students are actually doing.  Some simple tasks will correct some of these situations.

–Susan asked about JROTC instructors needing PE credentials.  Ethan explained how they are handling this.


IX.        Miscellaneous

–Nancy mentioned that she would be overseeing security and the building and asked for suggestions.

–Ethan said no food should be on the field.  This needs to be enforced.

–David asked for a schedule of where and when the security aides would be.


–Doug told of the process to get furniture from the district warehouse.

–It is not allowed for teachers to walk through the warehouse.  Doug send pictures of what he wanted and they replied that they had the items on hand.


–David said there is a liability issue with couches.  If the school buys it, that is OK, but any thing that is donated could be a liability.


–Joseph requested the administration to put the attendance accounting/reporting procedure for field trips, etc. in writing and discuss this at the next faculty meeting.


–Michelle brought up the college field trips.  She is requesting we get a list of these way ahead of time and it should be published.  She asked if the counseling office could put this information out as soon as the find out.


–Marcus said Doug Pfifer is warning us about Galileo web.  As of right now we are sticking with Galileo web, but we are transiting to School Loop.  The Gmail drive stays.  Word Press is the problem.

–Susan asked the percentage of parents on school loop.  Lisa said 30-35%.  The 9th and 10th grade parents are used to it from middle school.


Meeting adjourned at 10:55am.

Leadership Team/Department Heads Meeting Minutes – October 21, 2014

October 22, 2014



Leadership Team/Department Heads Meeting









Nancy called the meeting to order at 11:25am.  Lisa said that we would wait for Marcus to return if any items need administrative decisions.



We welcomed Nancy back.



I.          Policy on 5th Year Seniors


–Doug said some of his department members wanted to know if the policy has changed—can seniors stay for a  5th year?


–Stephen Emmi said this is the first year that we have done this.  We have 5 this year.  We will revisit this in the future.


–Doug asked if we were steering students away from Ida B. Wells.  Stephen said some have transferred there.


–Nancy said it was originally the district’s idea for the 5th year when more graduation requirements began.


–Nancy said it is also budget issue from last year.



II.         Newcomer Pathway Cluster Program


–Mat asked for the names of teachers in each department.  Lisa will provide it for him.



III.       Nancy introduced our new dean, Kate Morgan.  Everyone introduced themselves to her.



IV.        Teacher Notification of Classroom Use


–David brought up the classrooms that were used last weekend for the NERT program.  He discussed what had happened in his room.  He asked for warning ahead of time in the future.


–Nancy said the classrooms were selected at the last minute.



V.         Tutoring


–Kathleen talked about the ELD tutoring and she distributed some information.  The students in tutoring are supervised by teachers.  There are slips the students can give to their teachers proving they attended tutoring.  She distributed a tutoring schedule.  She said there may be some forms of independent study for those who need credits to graduate.  Tutoring is in Room 450


–Doug suggested we send an email to parents on SchoolLoop telling about the tutoring.  It can also be posted on the parent page.


–Bai can send it out on the Yahoo group.



VI.        Futurama Intramurals


–Ethan said there are lunchtime groups and after school groups that are not supervised.  This is a liability issue.  Ethan said the break dancers are in the auditorium after school.  All Futurama workers should wear their badges.


–Ethan mentioned that AVID uses the football field on Fridays.



VII.      Synergy


–Joseph said he felt the transition to Synergy has been smooth.  He asked about students on field trips.  He covered both the teacher who has the field trip and the teacher who excuses the students.


–Lisa said if a teacher signs a field trip slip, mark the student present in the grade book and mark them present.  She described an alternative process.  We will make changes, but not until Marcus returns.



–Alicia’ s department mentioned the norm—if a student is not in a classroom, we should say they are absent legally.  She said her department is going to follow what they are legally bound to do and that is to mark them absent if they are not in the classroom.


–We do not have a system for field trip teachers to mark students present in other classes.


–Lauren mentioned the autodialer and the fact that parents would be calling the school if their students are marked absent while they are on a field trip.


–Lisa said everyone should have a paper record which would hold up in court.  Everyone must have a paper record of attendance.



–Joseph mentioned the double-sin classes.  Joseph said Lisa made these into one class, and still has one empty class.  Lisa said anyone who has this situation should let Nancy know and she will submit  a help ticket.



VIII.     Miscellaneous


–Michelle mentioned their blood drive on Friday.  She said the turnout so far is very low.


Sign up in Michelle’ room.  There are height and weight requirements.



–Alicia asked about what information the admin needs from department heads for CTP.



Meeting adjourned at 11:55am.



Leadership Team/Department Head Meeting Minutes – October 7, 2014

October 7, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



I.          Faculty Meeting


–Lisa wanted to remind everyone to attend.  The paraprofessionals are now invited to faculty meetings.  The bulk of the meeting will be to learn how to do online attendance, which will begin on Tuesday, October 14th.  We will have support staff on campus, so let Lisa know who in your departments will need help.


–The other topic at the faculty meeting will be Back to School Night.  ASB will be on hand to direct traffic and help.


–PTSA will have an exciting announcement.


–Joseph is having a Burning Bubble Sheets activity on Friday afternoon as the Blue Angels practice.  He will email everyone.


–Michelle said the changing passwords will affect those who are using laptops on the wireless.  Access online could be a challenge.



II.         A-G Requirements/Newcomers/NELL


–Kathleen said that graduation A-G requirements require 4 years of English and only 1 can be an ESL class.  She is concerned about those students with low skills being put in higher-level class.


–She spoke of the new person the NELL—Newcomer English Language Learner Liaison.  It is now Megan Jessup.  Kathleen is helping her. She worries about teachers giving “mercy” grades and then the students not being able to function in college. 


–She mentioned smaller classes in ELD as we are waiting for the Newcomers.  She also mentioned the Newcomer Pathway meetings on the second Wednesday of each month.  Everyone is welcome.


–Lisa mentioned SIFE—Students Interrupted in Formal Education.


–Marcus mentioned that we need to look at our overall plan for next year.



III.       Song & Yell PA Snafus


–Joseph said he felt bad for the classes who worked so hard on their skits and then the PA system collapsed.  He mentioned the wireless microphone problems and the signals getting cut in and out.  He explained the problems with the antennas.  Blocking the pathway to the antennas is part of the problem.  Everything just died right before the skits were to be performed.  He explained additional problems.



–Joseph would like to make sure this does not happen next year.


–Holding the microphone properly is important.



–Mr. Os-Maun Rasul addressed the group.  He told of his new position in Southern California.  He wished everyone a successful 2014-15 school year.



–Joseph suggested buying a new wireless microphone.  Several other solutions were suggested.


–Stephen Jackson suggested talking to Google about this.  Discussion followed.


–Marcus asked Joseph to look into what a new appropriate sound system would be and what it would cost.  Joseph said the system we have now is for one person speaking.



III.       Song & Yell Bell Schedule


–Mat asked if we could have all the classes closer in minutes.


–Marcus asked if it was really important.


–Lisa passed around a proposal for 3 classes, Song & Yell, lunch then 3 classes in the afternoon.


–We will use this schedule next year.



IV.        Final Weeks Schedule


–Lisa shared a schedule for the last 2 days of each semester with short classes.  We can use up our extra banked time.


–Joseph asked when the grades are due.  1st and 2nd semesters they are due on Friday at 8:00am.



V.         Testing:


–CAHSEE is happening now in the Van Ness Gym.  Math will be there tomorrow.  We will be audited tomorrow.  She apologized for all the interruptions of telephone calls.


–PSAT testing will be next Wednesday.  They will use the Van Ness Gym and some classrooms. All sophomores will take the PSAT.


–SRI—Scholastic Reading Index—this is a 20-minute online assessment and will be done in PE classes.  Thanks were given to Ethan for taking this on.  9th and 10th grade students will take this, along with 11th and 12th graders going for reclassification.  Stephen Jackson asked if Special Ed students could be included. 


–CLA—this is for 9th and 10th graders in English and Algebra.  This is offered online this year.


–Marcus said those courses that do not have a CLA should have a CFA.  The two- week window is 10/14-24/14.



VI.        Data


–Marcus referred to the data sheet distributed at the last Principal’s meeting.  He mentioned there was some frustration about the data and it being correct.  He said that Mr. Sanderson is trying to fix this.


–He said data is the same for the whole district, whether it is accurate or not.  We are being compared with schools that are very much like us.


–He mentioned we would postpone tomorrow’s SSC meeting until next week.



–He asked the group how they felt about where we should begin to focus.  We have agreed to Attendance, EAP and grades.  GPA and Instructional time are areas to look at.


–Should we really focus on CAHSEE for EAP?


–Ethan said attendance in class is related to test scores.  We need to figure out how to get all students to class.


–Marcus mentioned that some students will not go to class if they know no one cares.  We need to work on this.  If the students are failing, they stop attending.


–Instructional time, GPA and CAHSEE will be our 3 focus points.


–Michelle said her department looked at grades and attendance and those who got F’s had terrible attendance.


–Kathleen mentioned the mentally absent students who attend and do nothing.


–Doug mentioned that the students in the halls during class time do not reflect the population.  Some students find ways out of the classroom and these are the students who need the instructional minutes.



–Kate Morgan will replace Mr. Rasul.  She was a dean at Burton before taking time off for parenting.  She speaks Spanish.



VIII.     Miscellaneous


–Marcus is working on a draft for Google—he would like to present something to the SSC—3 area—Teachers, Students and Parents.


–David feels he needs a menu as to what they can offer, etc.  One suggestion was the school Wi-Fi.  Joseph said the students are now on and that makes it more difficult for the teachers to get on.  Others said that is not the cause of the problem.



–He is asking for next Tuesday after school.  Anyone interested is welcome.  Meeting will be in the LT.



–Doug brought up the old tech committee and is working on the goals and objectives for that group.  He spoke about the former committee.  He would like the new committee to be those with tech skills.


–Joseph felt everyone should be represented on this committee.  Some could come as observers.  Ethan felt everyone should be equally represented.


–Doug said the purpose is not to make decisions, but be an advisory group.



–PTSA wish list—let Lisa know right away.


–Admin Observations were done by Lisa and Stephen Emmi last week.  She mentioned what they observed.


–Marcus said let your teachers know that consistent walk thrus will start soon.


–Remind your teachers to sign in.


–School loop needs to be updated every 3 weeks.


–Parking—remind your teachers of parking etiquette.



Meeting adjourned at 12:20pm.



Leadership Team/Department Heads Meeting Minutes – September 30, 2014

September 30, 2014


Leadership Team/Department Heads Meeting




Lisa called the meeting to order at 11:20am.

Leadership Team


I.          QuestBridge

–Doug wondered how many departments were filling out these applications.  He mentioned that 10 students get selected every year but we fill out so many applications.

–Doug said this started about 4-5 years ago.  He mentioned that we should focus on the obvious students who will qualify.  This is a full ride scholarship.

–Bai said this program is for low-income students and really qualified students.  He said he does not tell the students not to apply, but when he talks about grade points, test scores, etc., it becomes clear who should apply.

II.         Office Depot Ordering Policy

–Mat said he was not clear about the policy.  He asked for the procedure.  Everyone told him what to do.  Get the requisition number from Linda after you have loaded your cart.  Then it will go for approval.

III.       Social Students Designation for Distributions

–Mat said that Social Studies is becoming burdened with many distributions—financial aide, PSAT, college prep workshop, course registration, pictures, recruiting for poll workers for the election, etc.  Lisa said they would try to distribute this evenly.

IV.        CAHSEE

–October 7th and 8th will be the days, in the Van Ness Gym.  Mr. Emmi will send out an email to all staff. 200 students will take the English on Tuesday and 120 will take the Math test on Wednesday.  Lisa said we are being audited by the state on Wednesday.

V.         Back to School Night

–Thursday, October 9th is the time.  Stephen Emmi would like to follow the time schedule that was used last year.

–Joseph asked about those parents who go rogue and do not follow their children’s schedule.  Ask them to come at the proper period was the answer.

–Lisa said the administration will move the parents on at the end of the evening.

–Report card distribution will be at the end.

–Registration starts at 5:00pm.  Teachers will be in their classrooms from 5:45pm – 7:15pm.

–Joseph asked about music in the courtyard before hand and the dance students in the auditorium.  The dance class does want to perform and they are an academic class.  They will perform.

–Mat mentioned signs to direct parents to out of the way spaces.  We will ask Yuyang Zhong to do the signs.

–Doug mentioned pull off signs to announce the periods.  Lisa said that is hard, but they can use the intercom.  Signs could be made by the ASB.  10 minute classes, 5 minute passing periods.

–Student schedules will be given at registration.

–Email Mr. Blacksher and Mr. Emmi if any of your teachers cannot attend the event.

–Joseph asked about comp time for attending the event.  Lisa will work on this.

VI.        Admin. Informal Observations/Norming

–Admin will do the informal walk thrus on Thursday to show Stephen Emmi the process.  This will be second period on Thursday.

–Let Lisa know if this is a problem.

VII.      Structuring CPT and Cluster Time

–Lisa distributed some information from Leading Adult Learning by Eleanor Drago-Severeson.  This involves teaming which many of the members are doing now.  This information is helpful for structuring time.
–Identify goals for cluster time or products.

–Lisa distributed some information from Michelle Moffett about how she structured her cluster time.

VIII.     Data Page

–Lisa mentioned our ranking of 196 out of 500 top public high schools in the US who serve under income students by Newsweek magazine,.  Washington is 461on the list.  College readiness, SATs, AP scores, attrition, counselor-to-student ratio are criteria.

–The SF 49ers select a teacher of the year and present an award and they will present this award at the Song and Yell on Friday. Lisa asked that we encourage all the staff to attend.  The award winner is nominated.

–Lisa distributed a Data Page which is a new way that the district is looking at data for schools.  She referred to the All Students area with our students and he “match” areas.  The back page has information to help interpret the data.  She mentioned Special Ed and the fact that it was not split up into categories.  She mentioned discrepancies in scores between different ways of collecting data.  She talked about statistically negative vs statistically positive.

IX.        Principal’s Expectations

–Lisa and Stephen will present this area.

–Please remind your departments about the expectations regarding School Loop updates, signing in at the MO by 7:45am.

–Doug asked if someone has a 1st period prep, can they go to a coffee shop to grade papers.  He asked why everyone has to be here at 7:45am if they have 1st period prep.

–David Barrios said UBC says you must get the OK of an administrator to be off campus during a prep.

–Joseph says the contract says the day starts 15 minutes prior to the first bell and 20 minutes after the last bill.

–It is also a safety issue.  Lisa pointed this out.  Doug said we should have something for after the end of school for teachers who stay late.

–Lisa said this holds teachers accountable who are late to their first period; everyone should be accountable.

–Ethan mentioned the Futurama and After School Programs where kids are all over the place without adult supervision.  This could cause problems.  Lisa asked everyone to remind teachers to not leave students unattended in classrooms.

–CPT Attendance—please make sure your department members are present.  Email Mr. Emmi, Lisa and Marcus.  Coaches should be attending CPT, but perhaps not during their sport’ season.

–Lisa needs sign-in sheets and agenda at times, so please continue to do this.  We will need this for activities like WASC.  Please keep informing Lisa and keep a binder.

–David asked if it is only administrators who can give permission for teachers to miss CPT.  It is only administrators.

X.         Miscellaneous

–Department Heads who attend the district meetings will be paid extended hours.  Documentation must be sent to Lisa.

–Joseph said his teachers are asking about the 7 hours and the 11 hours through Prop A could be explained.  Lisa will discuss this at the Faculty Meeting.

–Please encourage all staff to attend the faculty meeting on October 8th.  There will be online attendance training.  On October 14th, we begin the online attendance reporting; there will be support staff from IT to help.  

–Stephen said the plan is to send out 2 auto-dialers per day—after 3rd period and after 6th period.  Attendance should be reported every period and it will be easy to report.  Synergy will be used for the reporting.

–Stephen said teachers will have a separate section for TA attendance reporting.

–Lisa said we can get more laptops for attendance reporting.

The PTSA will have a surprise.

Meeting adjourned at 12:15pm.

Leadership Team/Department Heads Meeting Minutes – September 16, 2014

September 16, 2014



Leadership Team/Department Heads Meeting








Marcus called the meeting to order at 11:20am.



Leadership Team Agenda




I.          Department Head Responsibilities


–Michelle said that many of the group are going to district wide department head meetings.  Michelle asked how they were getting compensated for this time.  She said she knows they get 5 extra days, but we do not have compensation specified for this.  These meetings are once a month for 2 hours.  That is the equivalent for 2 days.


–Michelle asked if the time could come off of the 5 days or compensation.


–Marcus will check into extended hours.



II.         Absence Notes/Permits to Leave


–Michelle asked for a follow up on this.  She mentioned calling for a permit to leave and she was told to “just let the student go.”


–Marcus said there will be a para in the Deans’ Office starting Friday at 7:30am.  The para will do this before school and Mrs. Robinson will do lunch and after school.


–G-House TV will publicize.



III.       Wi-Fi Issues


–Mat asked if anyone was having trouble on the 4th floor Polk Building.


–All of the 4th floor has issues.


–Nurse Kitchell has problems.


–Ethan has problems.


–Lisa will check into this as we have district Wi-Fi now.



IV.        Copy Machine in 206


–Rizo is broken there.  Folks have used the copy machine and now we have a huge bill.  It was $2400 for one month.  Ask teachers to use Rizos in 307.



V.         Budget


–Marcus distributed 2 budgets—the preliminary and the fall final.


–Increases include $17,476, largely through WSF.


–We are budgeted at 1988.  With additional students it is 2009.


–We should get $80,000 – $100,000 more.


–We need 3 sections to take care of the newcomers.


–PE gave $7,000 back to the budget as they have the P funds.


–It looks like we will not have to do any cuts.


–Way hire a .6 teacher for English/Social Studies.


–Mention was made of SPROUT funding for a 7th period class.



VI.        Miscellaneous


–Alicia described a big clog of people during the evacuation drill.


–Nurse Kitchell mentioned that some teachers did not read their evacuation directions correctly.


–David said we need a master list of where everyone goes.


–Kathleen said someone was in her space on the football field.


–457, 451, 458, 301, 462 are all missing evacuation directions.


–Michelle asked how department heads are accounted for.  This is by eyesight.  All of those who are free during a drill should go to the command center.  TA’s should go as well.



Meeting adjourned at 11:40am.


Leadership Team-Department Heads Meeting Minutes – September 9, 2014

September 9, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:20am.



I.          Newcomer Pathway


–Kathleen displayed a chart about the Newcomers from last Spring Semester.  This details the amount of time the students have been in our country.  The chart also shows their improvement in learning English.



II.         Newcomer Meeting


–Mr. Bill Sanderson, Jennifer Fong, Christina Wong and Darlene Lim came for the meeting.  The major topic involved defining the term “Newcomer.”  The conclusion was that newcomer is a student who has been in the country 2 years or less—2013, 2014 and 2015 are the entry years.  It is the calendar year, not the school year.


–Marcus mentioned how many we take affects our budget.  Lincoln and Washington do not have as many courses for their students to take.  Their classes are averaging at 34.


–Our live count was 1899 students.  We were budgeted at 1977, with 37 on our wait list.  We are budgeted for 150 newcomers and we did not have that full count. If we take 44, we will get a plus of $40,000 for the budget.


–1977 with no newcomers, we lose $220,000.


–Status quo with 1977 gives us a net of $40,000.


–Rise to 2002 students and get $20,000 and 1.0 FTE—that would be with 175 newcomers.  Now we have 106 newcomers.


–Decision was to stay at 1977, which gives us an additional $40,000.  We are looking at or AP numbers from last year.


–With the addition of 8 additional newcomer students we have 1985 students.



–With the additional 44 students, the effect on our master schedule involves keeping all our ELD sections, even though some of them are low now.  We will have the space for these students and the ELD class sizes will be between 20-25.  We may need another section of some support classes. 


–Marcus said we could take them now or in January.  Lisa explained the options on how to move the students.


–Kathleen discussed the reclassification process.  She said those students who are reclassified would be moved at the semester.


–David mentioned those regular ed. students coming in for regular classes.  Lisa said we purposely took wait list students in the 9th and 10th grades to avoid the larger classes for the upper grades.



–Alicia asked if a newcomer student enters at age 17, do they get the full 4 years and the answer is yes.  The Board of Ed has a new ruling allowing these students the full 4 years.


–Kathleen pointed out if we wait until January to take them, their first year in the country is 2015.


–Michelle pointed out the disadvantages of waiting to make changes until January and then changing students’ classes.


–Alicia said it would be better to set up the structure and then start them in January.


–Lisa said they did not get proposals from all departments.  Those who have not submitted their proposals should do so.



III.       ELD & Sp. Ed. Placements


–Mat mentioned that some of the students who need to be in co-taught classes are being moved to non-co-taught classes.


–Stephen Emmi said some of the case managers have reviewed where the students are and made adjustments based on their assessments.


–Stephen Jackson asked Mat to send him a list of those students.



IV.        Accommodations & Planning for Sp. Ed. Students


–Stephen Jackson hoped that everyone has received the IEPs at a glance documents.  Stephen said he would like to visit each department and present these accommodations.  One suggestion would be at a faculty meeting.  He also suggested this coming Thursday his department branch out and go to each department.


Most members liked the Thursday time, not this week, but the following week, September 18th.



–Lisa mentioned she was surprised at how many people she saw during CPT time that were not engaged in the required CPT activity.  All teachers should attend their department’s CPT activities.


–Joseph said his department was involved independent work last week.


–Lisa needs all of the department BSC’s and their CPT calendar to start working.



V.         Disaster Awareness Lockdown Drill


–Mat asked what time during the period would the drill be?  Marcus said we should try to have it 15 minutes into the period.



VI.        Readmit Slips Feedback


–Michelle said her department wants the slips.  This puts the accountability on the students and also puts the responsibility on the students to present the slip and get the homework.  Teachers need to know how to verify these absences.  Many emails now go back and forth to the counselors.


–Doug said it is a good idea for retests, etc.


–Alicia said several teachers in her department use the slips for make-up work.


–Stephen Jackson—said with all things sped, it follows the regular teachers lead.  He will take a note from the parent, but will follow the school’s expectations.



–Ethan said PE likes them.


–Mat says Social Studies likes them.


–ELD—They allow100% make-up with the readmit slips, 50% without.


–David said his department likes the slips.  He asked about Synergy and online attendance.


–Lisa said the district will do a Synergy attendance training during the October faculty meeting.


–Joseph said his department wants the readmit slips to keep accountability and the lines of communication open.



–Marcus said we will hold students accountable for the readmit slips.


–Marcus said we need to figure out the way to issue the re-admit slips when the student presents the note.


–Lisa said we need to keep those notes and students should not be using them as a pass to get into class.



VII.      Emergency Preparedness Week


–Friday of this week is Lockdown 2nd period,.  Next Monday is Fire 4th period and Wednesday is 3rd period Earthquake and Evacuation.


–Please ask your teachers to turn on G-House TV to review the information about these drills and review evacuation procedures and routes.



VIII.     Miscellaneous


–Michelle asked about lunch forms.


–Michelle said her department will notify the counselor after 3 or more consecutive absences.


–Kathleen said her department calls home after 3 absences.


–Suggestion was made to also notify Bai Zhen.


–Stephen Jackson asked about the SARB process.  Marcus said Stephen Emmi is working on the process.



–Susan asked about the gate on Polk Street and the accessibility issue.  Marcus will check it.


–David asked if anyone had followed up on instructional minutes.  Jonathan did a spreadsheet and we will forward it to the district.


–Doug asked about paper and Marcus said the school pays for paper and water.



–David said his department has a huge need for paper towels and gloves.  He asked if the school would cover these expenses as they did in the past.  This was $500-$800 and their consumables are around $8,000.




Meeting adjourned at 12:10pm.


Leadership Team/Department Heads Meeting Minutes – September 2, 2014

September 2, 2014



Leadership Team/Department Heads Meeting









Marcus called the meeting to order at 11:25am.


–Marcus thanked everyone for their efforts on Friday with the assembly, the amount of substitutes, etc.  He mentioned the motivational speaker and how good he was. 



–Marcus introduced John Ignacio, a retired school administrator who will fill in for Nancy while she is on leave.  John discussed his background.


–Marcus mentioned John will support the Deans Office and do Buildings & Grounds work.  He will work on the Emergency Response Team.  Marcus mentioned he would be taking over the budget.  Marcus is now the authorizer for Office Depot.



I.          Enrollment Count


–Marcus said we will be a live site for the enrollment count.  It will happen tomorrow at 10:am.  8-10 district administrators will come to each classroom during the count.   Lisa said they would print new class lists.  Marcus explained the categories.  Marcus said to go with the new class lists.


–Lisa asked that any students not on class lists who show up to class should be sent to the Counseling Office for their new schedule.



II.         Department Budgets


–Marcus distributed the preliminary budget for the year.  He mentioned that the budget is $20,000 above last year.  It is still based on the amount of students and the percentage for each department.


–Discussion followed on College & Career as part of VAPA and Health being part of Science.  Most of the expenditures are for office supplies.


–Lauren asked about Comp. Sci Academy and AOiT and their make-up by department.


–Biotech needs $3,000.


–Marcus said in the past each department has kicked in some $$ to help Science with their consumables.  He asked about the procedure.  David came up with the needs for Science.  That amount came off the top and then the rest of the money was divided between the 9 departments.  The budget Marcus passed out is a draft.


–Marcus said we will keep track of tech purchases from each department budget.


–Marcus will ask each department to pay for furniture needs, unless it is something very serious and large.


–We do not want to throw away good furniture.  Check the district warehouse for any needs you might have.



III.       Emergency Response Team & Emergency Preparedness


–Marcus mentioned a calendar that has been prepared for this topic.  There will be a meeting tomorrow after the SAP meeting.  Next week is Emergency Response Preparedness Week and we will have a drill every day.


–Marcus said for the most part non-classroom personnel are on the ERT.


–Marcus said we would be particular on procedures for the drill.  Teachers on prep periods will have to report to the command center.


–Susan Kitchell said we have to work with the traffic on Bay Street.


–Kathleen said the 4th floor is hard to get out as the staircases are packed.


–Joseph mentioned they use the center staircase to the courtyard and it is very fast.


–Joseph said he is an advocate of teachers holding up their yellow cards for the students to see.



IV.        Lunch Form Logistics


–Michelle asked if we could get information from the district about who has been notified of free lunch and who has done the applications online.  It is difficult to know what the district has.  She explained that there are various ways the district notifies the students.



–Alicia said some teachers are taking points off if students do not turn in the form.  Marcus said he did say an incentive would be extra credit.



V.         School–wide Operational Needs


–Lunch forms, picture days, college & career presentations, grade-level assemblies to disseminate information, Song and Yell (without homeroom), testing, emergency cards and code of conduct, surveys, Youth Vote, voting for school and class officers.


–We will figure out how to get all these issues addressed.



VI.        Student Readmit Slips


–He mentioned that his teachers said that students are no longer getting these slips.  Right now there is no way for a teacher to know if the absences are excused. 


–Stephen Emmi talked about readmit slips from last year that were never picked up.  Some teachers are not requiring them.


–Marcus said we need to realign this process.  Some teachers put the responsibility on the students.  He said when he was teaching he would not accept student work without a readmit slip.


–Marcus asked the group to discuss with their departments the policy of no teacher taking late work without a readmit slip.  We could advertise this on G-House TV.


–Joseph said he felt that those with no readmit slip should have their work marked down, not given no credit.  Marcus amended what he did—lower points for late work.


–David suggested teachers should put their requirements on their syllabus and then make exceptions if they feel inclined.


–The school must have an official record of the absences and which are excused.  We have to keep the parental notes for 7 years.



VII.      Library Update


–Alan talked about the opening of the library this year.  He did have the library open on the first day of school.  He mentioned the Special Ed classes, English classes.


–The condition of the library now is excellent—clean, with computers, etc.


–Schedule with Alan and email him and he will put the schedule on the calendar.


–He sent a survey to all the teachers about what they would like for the library.


–He is working on a few presentations about research and procedures.


–He mentioned he is looking for some good TAs.


–He would like the library to be an integral part of the school, highly used, etc.


–Michelle mentioned Wellness has lots of bookmarks to distribute.



VIII.     Miscellaneous


–Lisa is now in charge of the textbook funds.  She will see each department head.  Textbook orders are due this Thursday.



–Marcus met with Mele Lau-Smith about our After School Programs.  Years ago Margaret Chiu promised that all students who graduated from the Teachers Academy program would be eligible to be paraprofessionals.  He is putting together some information on this program.


–We will start the discussions with the SSC.



–Wellness will do a photo shoot and they need 5-6 administrators to volunteer to be in the brochure.  This will be on October 5th after school.



Meeting adjourned at 12:10pm.



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